Regional Associate, Cross Border (Finance Operations)

Subang Jaya, Selangor, Malaysia2+ years

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

Summary of the Position :

The role exists with a main objective of ensuring that the company’s bills, invoices, and vendor payments are processed efficiently and accurately.
The Finance Operations Associate is expected to work with various stakeholders from local finance to shared service team and solutions teams to ensure that all payments are processed accurately and on time, and that the company maintains good relationships with its vendors while adhering to internal controls and accounting principles.
There is also an opportunity for the candidate to work together with the AR team to ensure that shippers’ disputes are resolved and AR is collected timely.

Job Requirement :

1.Vendor Management & Statement of Account (SOA) Reconciliation

Review and validate vendor onboarding documents.

Perform regular vendor SOA reconciliations and resolve discrepancies before payment runs.

Check for open invoices and any credits or adjustment that have been applied

Liaise with internal stakeholders (P2P, Operations, Solutions) and vendors to investigate and resolve invoice disputes. Responsible for ensuring vendor invoices are paid timely and not aged

2.Invoice processing, payments and cash flow

Responsible for accurate data entry of invoices and GL codes for local finance.

Responsible for ensuring timely payment of vendor invoices and all payment slips are saved in the designated folders.

Assist Payment teams if there are any discrepancies on invoices and payment rejection.

Monitor overdue invoices and proactively follow up to minimize aging.

Responsible for XB cash flow forecasts and Regional fund requests for countries paying for XB Vendors (SG/PH/ID/MY)

3.Balance Sheet Reconciliation

Perform monthly reconciliations for AP-related balance sheet accounts, including deposits, advances, and payments on behalf of shippers.

Investigate and resolve reconciling items promptly.

Prepare journal entries or adjustment entries where required.

Ensure reconciliation balances agree with the accounting system and supporting records.

4.Month-End Closing & Reporting

Responsible for ensuring that invoices are posted in system in the same closing period.

Responsible for preparing accurate expense accruals journals during month end closing.

Support post-month-end closing activities, including responding to FinStrag's investigation queries.

Prepare ad hoc AP reports and analysis when required.

5. Projects / Initiatives

Identify opportunities to improve AP processes and reduce manual work.

Work with the stakeholders to ensure process changes are aligned and implemented smoothly.

Update SOPs and process documentation when required.

Participate in system enhancement testing (UAT) where applicable

Job Requirement :

Bachelor's Degree in Accounting, Finance, or a related discipline.

Minimum of 2 years of relevant working experience in an Accounting or Finance function, with a focus on Accounts Payable (AP), including credit and debit note processing.

Strong proficiency in English, with the ability to communicate effectively. Proficiency in Mandarin and/or an additional Southeast Asian (SEA) language is an added advantage.

Strong analytical thinking and problem-solving skills, with the ability to identify issues and recommend effective solutions.

Advanced proficiency in Microsoft Excel, including the use of Pivot Tables, VLOOKUP/XLOOKUP, and other Excel formulas for data analysis and reporting.

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