Operations Specialist

The role

The Operations Specialist is responsible for coordinating and managing end-to-end expense, payment, and documentation processes to ensure timely, accurate, and compliant processing of company purchases. 
 
This role acts as a key operational partner across finance, procurement, legal, compliance, accounting, treasury, and logistics teams. The position requires strong attention to detail, the ability to work independently within established frameworks, and a proactive approach to improving operational workflows. 

Your responsibilities will include: 

• Support procurement-related processes, including purchase requests, purchase orders, vendor onboarding, and coordination between requestors, procurement, finance, and suppliers. 
• Take responsibility for document management involving internal teams and external contractors, ensuring accurate creation, version control, and secure storage 
• Coordinate agreements, reconciliations, reports, and other operational documents for internal and external counterparties 
• Process reports and verify that they are complete, accurate, and correctly formatted according to internal standards 
• Work closely with Accounts Payable teams to support transaction processing and resolve discrepancies 
• Interact with cross-functional teams, including Legal and Accounting, to address operational issues and ensure smooth workflows 
• Advise internal stakeholders on transaction processing requirements, documentation standards, and operational procedures 
• Participate in special projects and cross-functional initiatives as required  

We expect you to have: 

• 2+ years of experience in procurement operations, purchasing administration, finance operations, or a related operational role, with understanding of end-to-end procurement and purchase-to-pay (P2P) processes. 
• Experience with document management and operational workflows involving internal teams and external counterparties 
• Working knowledge of accounts payable processes 
• Ability to review, and maintain agreements and supporting documentation 
• Experience collaborating with cross-functional teams such as Legal, Accounting, and Finance 
• Strong attention to detail and ability to ensure accuracy and consistency in documentation and reporting 
• Ability to manage multiple tasks and priorities within established procedures 
• Clear written and verbal communication skills 
• Experience with ERP, finance, or document management systems 
• Fluent English 

It will be an added bonus if you have: 

• Strong Excel or spreadsheet-based tracking and reporting skills 
• Experience participating in process improvement or special projects