Senior Associate, Vendor Master Data

If you’re interested in this role, please apply in English and include an English version of your Resume/CV.

 

The Role:

Joining Moderna means advancing mRNA science to transform medicine. Work with exceptional global teams on a broad pipeline and build a career that makes a real difference for patients.

Moderna is strengthening its international business services hub in Warsaw, supporting our growing global operations. We welcome professionals ready to help advance our mission and shape the future of mRNA medicines.

As a key member of Moderna’s global Procure-to-Pay and Procurement community, you will play a critical role in ensuring the integrity, accuracy, and governance of vendor master data across our global operations. This position combines operational excellence, process ownership, stakeholder partnership, compliance oversight, and digital transformation to create a seamless vendor experience while supporting Moderna’s continued growth.

Working within a fast-paced, high-growth environment, you will help drive standardization, process optimization, and continuous improvement initiatives while leveraging modern systems, automation, and digital tools to enhance vendor onboarding and master data management processes. This role offers significant exposure across Procurement, Finance, Digital, Compliance, and external vendor communities globally.

Here’s What You’ll Do:

On Operational Excellence:

• Manage the end-to-end supplier onboarding process, including completion of required vendor due diligence reviews and validation of all supporting documentation.

• Maintain the Vendor Master Database, including vendor creation, vendor extensions, updates to existing records, and ongoing master data maintenance within SAP.

• Ensure accurate processing, validation, and maintenance of vendor information across Moderna’s global operations.

• Provide day-to-day support to internal business stakeholders and external vendors regarding Vendor Master Data processes and requirements.

• Deliver one-on-one and group training sessions for system users to promote process understanding and adoption.

• Ensure compliance with Vendor Master Data, Procurement, Finance, and internal control requirements, including SOX-related controls.

• Identify opportunities to strengthen controls, improve process effectiveness, and support implementation of approved enhancements.

• Prepare and provide data required for both internal and external audit activities.

• Support the implementation, enhancement, testing, and adoption of vendor master data systems and applications to help create a highly digital, efficient, and scalable operating environment.

• Partner with Digital teams to ensure systems, tools, and workflows perform according to design and business requirements.

• Contribute to the rollout, optimization, administration, and execution of process improvement initiatives, many of which have cross-functional and enterprise-wide impact.

• Drive standardization efforts across Vendor Master Data processes and reporting activities.

• Perform control monitoring, reporting activities, analysis, and other ad hoc Procure-to-Pay responsibilities as required.

• Help shape a modern, digitally enabled vendor management environment by supporting automation, data quality initiatives, and opportunities to leverage emerging technologies, including AI-enabled process improvements.

On People and Stakeholder Management:

• Collaborate closely with Procurement, Finance, Compliance, Digital, and other internal stakeholders to communicate Moderna’s vendor requirements and process standards.

• Work directly with vendors to ensure all onboarding documentation and master data requirements are completed accurately and efficiently.

• Ensure all vendor records are appropriately supported by required documentation and maintained in accordance with Moderna policies and procedures.

• Support positive vendor relationships by facilitating onboarding activities and providing clear instructions and guidance throughout the process.

• Respond promptly and effectively to vendor and business inquiries.

• Prepare analyses, metrics, reports, and insights for stakeholders, leadership teams, and reporting purposes.

• Build strong working relationships across global teams to support continuous improvement and operational excellence initiatives.

This role requires an individual who is comfortable challenging the status quo, driving change, navigating ambiguity, and contributing within a rapidly evolving, high-growth organization. Success will come from balancing attention to detail with a continuous improvement mindset while helping Moderna scale its global operations and maintain the highest standards of data quality, compliance, and stakeholder service.

As part of Moderna’s growing global organization, you will work alongside exceptional colleagues and strategic partners worldwide, supporting critical business operations that ultimately contribute to improving patient outcomes. You will have the opportunity to influence how vendor data, digital capabilities, and operational processes evolve across the enterprise while contributing to Moderna’s mission of delivering transformative mRNA medicines to patients around the world.

The key Moderna Mindsets you’ll need to succeed in the role:

• We obsess over learning. We don’t have to be the smartest we have to learn the fastest.

• We digitize everywhere possible using the power of code to maximize our impact on patients.

Here’s What You’ll Need (Minimum Qualifications)

• Bachelor’s degree

• 2+ years’ experience in Vendor Master Data, Procurement Operations, P2P, or related processes in a GBS or BPO environment, preferably in Life Sciences/Health Care industry

• Experience with financial systems such as SAP, Ariba, OpenText, Coupa, or similar platforms

• Excellent Polish and English skills, both written and verbal. Additional languages are a plus

Here’s What You’ll Bring to the Table (Preferred Qualifications)

• Solid organizational skills and ability to balance multiple priorities in a dynamic environment

• Team player with strong management skills

• Strong written and verbal communication skills for communication to internal customers and external vendors

• Ability to own/manage respective responsibilities and work with limited daily direction

• Proactive and solutions-oriented with a strong service mindset

• A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative.

Pay & Benefits

At Moderna, we believe that when you feel your best, you can do your best work.  That’s why our global benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.

• Best-in-class healthcare, plus voluntary benefit programs to support your unique needs

• A holistic approach to well-being with access to fitness, mindfulness, and mental health support

• Family building benefits, including fertility, adoption, and surrogacy support

• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown

• Savings and investments to help you plan for the future

• Location-specific perks and extras

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.  

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities. 

We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S. 

As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact. 

If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities. 

Moderna is a smoke-free, alcohol-free, and drug-free work environment. 

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply! 

Moderna is committed to equal opportunity in employment and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements. 

We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best. 

Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at leavesandaccommodations@modernatx.com. 

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