Fleet Administrator

Freo Group Pty Ltd

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

We are seeking a highly organised Fleet Administrator to join our Port Hedland team.

We are seeking a highly organised Fleet Administrator to join our Port Hedland team.

This role can be based at either our Hope Valley Head Office or Port Hedland Office, depending on the successful candidate, and operates on a Monday to Friday (5:2) roster.

This role is critical in ensuring smooth scheduling, mobilisation, and operational support for our fleet and personnel. You’ll manage job bookings, maintain compliance, and provide exceptional customer service while supporting the branch’s operational objectives.

Key Responsibilities

• Coordinate job bookings and quotations from inquiry to completion.

• Maintain operational schedules and ensure compliance with fatigue management and resource allocation.

• Organise mobilisation tasks including site access, compliance paperwork, accommodation, and flights.

• Communicate daily work schedules and issue LEM tickets to crews.

• Process payroll/timesheets accurately and on time.

• Prepare completed jobs for invoicing with all supporting documentation.

• Liaise with vendors for goods/services procurement as required.

• Promote and adhere to Health, Safety, Environmental, and Quality (HSEQ) policies.

• Provide after-hours and on-call operational support when rostered.

What You Bring:

Essential:

• Experience in administration, scheduling, and mobilisation/logistics.

• Strong communication and problem-solving skills.

• Proficiency in Microsoft Office and web-based systems.

• Ability to work autonomously and in a dynamic environment.

• Knowledge of OS&H, QA, and QC procedures

Desirable:

• Experience in cranes, machinery, transport, or logistics operations.

• Previous experience in a Fleet Administration or Controlling role

What’s on Offer:

• Be part of something bigger. Joining Freo gives you the opportunity to become a valued member of Marmon Crane Services and feel connected to a truly global network.

• Competitive remuneration, plus a career development journey within a truly national organisation.

• Freo Group is an equal opportunity employer, committed to developing employees for sustained high-quality performance and increased job satisfaction.

• We are committed to providing a safe workplace and ensuring every employee goes home safe to their family. Freo Group maintains a zero tolerance to drugs & alcohol.

How to Apply

Please use the ‘APPLY NOW’ link and follow the application process. We appreciate the time and effort all applicants take when applying for one of our sought-after roles and we will respond to each suitable application as soon as we can.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.