Group Assistant

Join our Risk Management Group Central team in a pivotal support role that helps keep our leadership operations running smoothly. As the dedicated Executive Assistant / Team Assistant, you will provide seamless support, ensuring continuity across key administrative, coordination and operational activities, as well as play an important role in maintaining efficiency, enabling effective collaboration, and supporting business priorities through a Manila-based support model.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

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You will provide proactive executive and team administrative support to senior leaders, managing complex calendars, competing priorities, meeting schedules and stakeholder interactions across multiple time zones. You will coordinate end-to-end travel arrangements, accommodation bookings, expense management and purchasing activities, ensuring administrative processes are delivered efficiently, compliantly and cost-effectively. Your responsibilities also include planning and coordinating leadership meetings, team forums and governance cadences by preparing agendas and materials, capturing minutes, tracking actions, and managing follow-up activities to ensure successful outcomes.

You will play a key role in organising and delivering division events, town halls, workshops and team engagement initiatives, overseeing logistics, communications, vendor coordination, and on-the-day support. In addition, you will draft and distribute internal communications and leadership updates, while maintaining key information repositories, SharePoint sites, organisational charts and distribution lists. You will also support onboarding, reporting and operational activities across the team, including coordinating new starters, preparing presentations, producing reports, and ensuring teams have access to accurate, timely and up-to-date information to support effective decision-making and collaboration.

What you offer

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• 3+ years' experience as an Executive Assistant, Team Assistant, Office Administrator or similar support role within a professional services, corporate or financial services environment
• Strong organisational and time management skills, with the ability to manage competing priorities, coordinate multiple stakeholders and deliver high-quality outcomes under tight deadlines
• Excellent written and verbal communication skills, with experience drafting professional communications, preparing presentations and supporting senior leaders
• High attention to detail and strong administrative capability, including calendar management, travel coordination, expense processing, meeting management and document control
• Advanced proficiency in Microsoft 365 applications, including Outlook, Teams, PowerPoint, Excel, SharePoint and collaboration tools
• A proactive, service-oriented mindset with strong judgement, discretion and the ability to work independently while building effective relationships across global teams.

We love hearing from anyone inspired to build a better future with us, if you're excited about the role or working at Macquarie we encourage you to apply.

What we offer

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At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year
• 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• 5 days carers leave of immediate family members on top of annual leave
• 2 days of paid volunteer leave and donation matching
• Voluntary parental medical insurance plan for married employees
• Wellbeing benefits, sessions and events to support your physical, mental and financial wellbeing, including a comprehensive medical and life insurance cover
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About the Risk Management Group

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Our Risk Management Group works as an independent, and centralised function, responsible for independent and objective review and challenge, oversight, monitoring and reporting in relation to Macquarie’s material risks. We are a global team that aims to manage the risks of today and anticipate the risks of tomorrow. Our divisions include compliance, credit, financial crime risk, market risk, operational risk, aggregate risk and prudential, and central.

Inclusion at Macquarie

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We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable adjustments to individuals who may need support during the recruitment process and employment. If you require an adjustment, please let us know during the application process.