Accounts Payable Manager

About the Opportunity

At Machinify, we're constantly reimagining what's possible in our industry, creating disruptively simple, powerfully clear ways to maximize our clients' financial outcomes today and drive down healthcare costs tomorrow.

As part of the Accounting team, the Accounts Payable Manager will lead the end-to-end accounts payable function, ensuring timely and accurate vendor payments, strong internal controls, and an exceptional vendor experience. This role partners closely with Accounting, FP&A, Procurement, and business stakeholders to support growth, drive process improvements, and scale AP operations.

Location: This position will be based in our La Grange, KY office. Following the training period, the role will offer the option to work in a hybrid arrangement or remain fully office-based.

What you’ll do

• Own the full accounts payable cycle, including invoice processing, approvals, payments, vendor maintenance, and reconciliations.
• Manage and develop a team of AP professionals, providing guidance, coaching, and performance feedback.
• Oversee vendor master data, resolve complex vendor disputes, and help optimize payment terms while maintaining strong vendor relationships.
• Oversee weekly payment runs while ensuring appropriate controls and fraud prevention measures are in place.
• Optimize high-volume, nonrecurring vendor payment processes, ensuring accuracy, timeliness, compliance, and operational efficiency.
• Lead AP month-end close activities, including accruals, vendor reconciliations, and aged payables reviews.
• Develop an understanding of the contract-to-pay process and align with the Procurement team on the handling of the software solution.
• Partner with cross-functional teams to resolve payment and vendor issues and improve procure-to-pay processes.
• Drive process improvements, automation initiatives, and system enhancements to increase efficiency and scalability.
• Support internal and external audits by maintaining accurate documentation and strong controls.
• Manage U.S. 1099 reporting and other AP-related compliance requirements.
• Other tasks and duties to be assigned as needed.

What experience you bring (Role Requirements)

• Bachelor's degree in Accounting, Finance, or a related field
• 5+ years of accounts payable or accounting experience, including 1+ year of experience leading a team or AP function.
• Strong understanding of AP operations, internal controls, payment processing, and audit requirements.
• Experience in a high-volume, multi-entity environment.
• ERP experience required; Sage Intacct and Ramp experience preferred.
• Advanced Microsoft Excel skills, comfortable building and maintaining AP tracking spreadsheets
• Strong analytical, problem-solving, and organizational skills.
• Excellent communication skills and ability to partner across all levels of the organization.
• Self-motivated with a continuous improvement mindset and ability to thrive in a fast-paced environment.

• Top Medical/Dental/Vision offerings
• FSA/HSA
• Tuition reimbursement
• Competitive salary, 401(k) with company match
• Additional health and wellness benefits and perks
• Flexible and trusting environment where you’ll feel empowered to do your best work