Office Coordinator

Overview

Kimley-Horn is looking for an Office Coordinator to join our Lake Norman team in Mooresville, North Carolina (NC)! This is not a remote position.

This role provides administrative and operational support to project teams and leadership, helping ensure efficiency across project coordination, office operations, and client-related activities. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, team-driven environment.

 

 

Responsibilities

Project & Administrative Support

• Assist project managers with preparing and formatting reports, proposals, and client deliverables
• Support contract and agreement coordination, including tracking documentation and maintaining organized records
• Assist with project setup and ongoing administrative needs, including document management and file organization
• Help compile progress reports and project updates

Financial & Accounting Coordination

• Partner with project accountants and leadership to support billing and financial tracking activities
• Process expense reports, invoices, and check requests
• Assist with maintaining organized records of project-related financial documentation

Meetings & Travel Coordination

• Coordinate internal meetings, including scheduling, logistics, and materials preparation
• Support travel arrangements and expense tracking for team members
• Assist with organizing team events, trainings, and office meetings

Office Operations & Client Support

• Serve as a point of contact for visitors and provide general office coordination support
• Maintain conference room schedules and ensure meeting spaces are prepared
• Coordinate office supplies, equipment, and vendor services
• Support client-related administrative needs, including documentation and coordination requests

Compliance & Documentation Support

• Assist with tracking and organizing required licenses, permits, and compliance documentation
• Support coordination of insurance certificates and related documentation
• Maintain accurate records and ensure proper filing processes

 

Qualifications

• 4+ years in a corporate/professional environment in an Administrative role
• Strong verbal and written communication skills (grammar/proofreading)
• Strong proficiency in MS Office Suite
• Professional, organized, client-oriented, and deadline driven
• Proven ability to maintain confidentiality
• Able to anticipate needs and manage competing priorities
• Positive team player with commitment to quality
• Self-starter who can thrive in an environment where leaders often travel off site serving clients 
• Contract management and billing experience preferred
• Graphics and PowerPoint skills preferred

Why Kimley-Horn?

At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 19 years!

 

Key Benefits at Kimley-Horn

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.