Administrative Assistant - Equity Research

Administrative Assistant – Equity Research

Jefferies Group LLC, the largest independent, global, full-service investment banking and capital markets firm headquartered in the U.S. focused on serving clients for 60 years, is a leader in providing insight, expertise and execution to investors, companies and governments. We offer deep sector expertise across a full range of products and services in investment banking, equities, fixed income, asset and wealth management in the Americas, Europe and the Middle East and Asia. Jefferies Group LLC is a wholly owned subsidiary of Jefferies Financial Group Inc. (NYSE: JEF), a diversified financial services company. 

Summary:

Jefferies LLC is seeking an Administrative Assistant for the Equity Research department in San Francisco. The ideal candidate should be a team player, must exhibit strong attention to detail, communication skills, be adaptable to change, possess an ability to multi-task, and be efficient in a fast-paced, often demanding work environment. Essential aspects to success in this role are accuracy, follow-through, proactivity, and the ability to work with many different personalities while under pressure. 

Responsibilities include:

• Provide high-level administrative support to senior management while supporting Analysts and their teams
• Scheduling calls and meetings and accurate calendaring
• Coordinating often complex travel arrangements according to Jefferies policies using SAP/Concur, including acquiring appropriate visas and approvals
• Assuring timely delivery of presentations ahead of meetings and marketing trips
• Creating and submitting Travel & Expense reports using Concur
• Support with event planning, booking, scheduling, and registering of guests
• Maintaining Analysts’ contact and distribution lists
• Providing general office support, including juggling multiple phone lines, file maintenance, copying, binding and shipping of presentations, filling in for other Assistants as needed, and other tasks as assigned

Required:

• Experience with Microsoft Word and Outlook is essential 
• SAP/Concur, Excel and PowerPoint experience is preferred 
• Strong communication and organization skills and ability to maintain confidentiality, given the sensitive nature of our business 
• Administrative experience supporting multiple teams 
• Ability to multi-task and anticipate team needs 
• Bachelor’s degree

Primary Location Full Time Salary Range of $90,000 - $115,000.