Administrative Assistant (Distribution)

Job Description

Ingram Content Group (ICG) is hiring for an Administrative Assistant to contribute to our team in Jackson, TN just outside Nashville. This person provides administrative support for the Distribution Center.  Prepares correspondence, reports, special projects, and related material as requested. 

Do you have experience working with publishers?  Have a passion for helping publishers be successful?

At Ingram, our publisher-facing business offers more than just traditional wholesale services.  It offers fully integrated and relevant solutions for client publishers.  Comprised of book printing, digital book, distribution, publishing sales and marketing services, this part of Ingram’s business helps publishers discover more ways to sell content in markets across the globe. Based in the Nashville area, New York, Berkeley and other locations, our teams are collaborative, innovative, dynamic, and passionate about the business. 

The world is reading, and it is our goal to connect as many people to the content they want in the simplest ways.  If you share that passion, enjoy working in a fast-paced environment and want to contribute to a strategic part of the business that is evolving and expanding, we can’t wait to meet you!

Shift: Monday – Friday, 7:30am – 4:00pm

*OT if needed

Required Qualifications:

• HS Diploma or GED
• 5 years of administrative experience at the executive level
• 6 months work experience which includes walking, standing, lifting/carrying, bending, squatting/kneeling, twisting/turning, climbing, reaching above shoulders, typing/keyboard

Preferred Skills:

• Strong communication skills
• Microsoft office/excel experience.
• Experience working on the Intranet
• Able to multitask

Key Responsibilities:

• Provides confidential administrative support.
• Prepares correspondence, weekly and monthly reports, memos contracts, etc.
• Collects and prepares information for use in meetings with staff members and clients.
• Routes telephone calls, schedules meetings, schedules travel and lodging arrangements, maintains systematic files, greets guests upon arrival for meetings, orders supplies, and maintains expense reports
• Provides technical support to department including working with Facility Services (office moves, maintenance work, etc.) Telecom (working on office phones and cell phones), Human Resources and IT (set-up computers and service problems).
• Completes weekly and monthly reports which could include inventory, daily status, variances, efficiency, etc.
• Works directly with vendors to negotiate purchasing cost for various supplies.
• Plans, arranges, and purchases supplies for warehouse functions and celebrations which include the calculations for serving full-meals to large numbers of associates in a safe and orderly manner.

Hiring Salary Range: $22.17/hr - $27.48/hr. This range represents the anticipated low and high end of the salary for this position. It will be determined by factors including but not limited to:  the applicant’s education, experience, knowledge, skills, and abilities, geographic location, as well as internal equity and alignment with market data.

Additional Information

Perks/Benefits:

• A highly competitive compensation package with generous benefits beginning first day of employment for Medical/Prescription Drug plans, HSA, Vision, Dental and Health Care FSA.
  • 10 vacation days & 10 sick days accrued annually and 3 personal days
  • 401K match, Life and AD&D, Employee Assistance programs, Group Legal, & more
• Encouraged continued education with our tuition reimbursement program
• Financial and in-kind opportunities to engage with non-profits in your community
  • Company match program for United Way donations
  • Volunteer opportunities and in-kind drives for non-profits throughout the year
• Casual Dress Code

The world is reading, and Ingram Content Group (“Ingram”) connects people with content in all forms. Providing comprehensive services for publishers, retailers, libraries and educators, Ingram makes these services seamless and accessible through technology, innovation and creativity. With an expansive global network of offices and facilities, Ingram’s services include digital and physical book distribution, print-on-demand, and digital learning. Ingram Content Group is a part of Ingram Industries Inc. and includes Ingram Book Group LLC, Ingram Publisher Services LLC, Lightning Source LLC, Ingram Library Services LLC, Tennessee Book Company LLC, Ingram Content Group UK Ltd. and Ingram Content Group Australia Pty Ltd. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, work related mental or physical disability, veteran status, sexual orientation, gender identity, or genetic information.

• EOE-Race/Gender/Veterans/Disabled
• We participate in EVerify.
• EEO Poster in English 
• EEO Poster in Spanish