秘书（投资银行｜亚洲团队）

Some careers have more impact than others.

If you’re looking for a career where you can make a real impression, join HSBC and discover how valued you’ll be.

HSBC is one of the largest banking and financial services organisations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.

We are currently seeking an experienced professional to join our team in the role of Personal Assistant.

Principal responsibilities

Provide support to the team and Executive Assistant/s on administrative tasks such as but not limited to:

• Managing diaries, using initiative to resolve conflicts and ensuring efficient scheduling of meetings, coordinating with all relevant parties to ensure best possible use of time
• Coordinate and manage international travel and meeting schedules where required
• Timely reconciliation and submission of expenses
• Maintenance of client information on HSBC systems (CME)
• Manage and maintain key communication networks, building excellent rapport within team and maintaining effective relationships
• Provide PA cover as needed, working collaboratively with other team members in the onshore team
• Consistently demonstrate a willingness to own and tackle problems as they arise and ability to identify issues for upward referral
• Operate within policy and seek to use the most cost-effective solutions, e.g., travel/expenses requests are within policy and budget, encourage greater use of video conferencing as an alternative to travel
• Ad hoc duties, as required by the business

Requirements

• Broad understanding of the HSBC Group, structure, organisation and ideally knowledge of HR systems
• Experience in personal assistants / executive assistants.
• Previous secretarial / administrative experience working at a senior level
• Good communication skills
• Experience of working within a global role
• Undergraduate of Business Administration, Finance, Commerce or other relevant degrees
• Strong interpersonal skills, confident with the ability to build and maintain strong virtual internal and external relationships
• Demonstrate strong organisational skills and forward planning, regularly act on own initiative, highlighting issues and suggesting possible solutions
• Strict adherence to the requirements of confidentiality
• Very good knowledge of Microsoft applications
• Professional and ability to deal assertively but sensitively with internal and external stakeholders
• Remain calm under pressure
• The open roles will be covering several Asian countries. The shift will be based on the specific country that the candidate will be covering
• Public holidays of the country that the candidate will be supporting should be followed instead of Philippine holidays

WX/51/ZP

Candidate with less relevant experience or skills may be offered a lower Global Carrer Band than stated above.

Due to the urgent hiring need, candidates with immediate right to work locally and no relocation need will be prioritised.

You’ll achieve more when you join HSBC.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.