QuickSpecs Publication Administrator

QuickSpecs Publication Administrator

  

This role has been designed as 'Hybrid' with a requirement that you will work on average 2 days per week from an HPE office.

Job Description:

   

Within HPE, our Operations, Legal and Admin teams work across the business, providing visible accountability and measurable outcomes. With a variety of roles and responsibilities these teams really connect the dots, giving us the essential insights, support and capability to accelerate our transformation to be the world’s edge to cloud company. Join us redefine what’s next for you.

What you’ll do:

Responsibilities: 

• HTML Publication Support 
• Execute assigned QuickSpecs HTML publication tasks using defined tools and workflows 
• Support validation and deployment of content across publishing platforms 
• Escalate issues or blockers impacting delivery timelines 
• Content Review & Formatting 
• Review and revise content for basic accuracy, formatting, and consistency 
• Ensure alignment with HPE documentation standards and templates 
• Validate completeness of required content elements before publication 
• NPI Launch Support 
• Assist in tracking deliverables aligned to NPI launch dates 
• Ensure assigned tasks are completed within required timelines 
• Coordinate with team members to support on-time publication 
• Document Updates & Revisions 
• Support updates to existing QuickSpecs documents 
• Follow version control guidelines and ensure changes are correctly implemented 
• Verify that updates are accurately reflected in published content 
• Process Tracking & Reporting 
• Track progress of assigned tasks and report status to manager or team lead 
• Support preparation of reports on publication activities and completion status 
• Automation & Tools Usage 
• Run predefined bot processes for publication execution 
• Monitor outputs and report any errors or inconsistencies 
• Follow standard operating procedures for tool usage 
• AI & Digital Productivity 
• Use HPE AI tools (e.g., Copilot, ChatHPE) to:  
• Assist in content review and validation 
• Support summarization and reporting tasks 
• Improve efficiency in day-to-day activities 
• Develop foundational skills in applying AI tools in operational workflows 
• Quality Assurance 
• Perform basic validation checks on published HTML output 
• Ensure formatting consistency and completeness 
• Escalate quality issues as needed 
• Team Collaboration 
• Work with QuickSpecs team members and stakeholders to complete assigned tasks 
• Maintain effective communication on progress and dependencies 
• Secondary Responsibilities (QuickSpecs Management Support) 
• Assist with data validation and content updates as directed 
• Support maintenance of QuickSpecs database accuracy 
• Contribute to process improvement initiatives as appropriate 

What you need to bring:

 Education and Experience Required:

• Bachelor’s degree in Business Administration, IT, Engineering, or related field  

• 0–2 years of experience in content operations, digital publishing, or similar field  

• Fresh graduates with relevant skills are encouraged to apply 

Knowledge and Skills:

• Prior experience with Office software, in particular: MS Word, Excel, internal SharePoint Solutions. 

• Expertise in Data Analysis and Project Management 

• Strong attention to detail and ability to follow defined processes  

• Basic understanding of HTML or digital publishing concepts (preferred)  

• Willingness to learn automation tools and workflows  

• Exposure to AI tools (e.g., Copilot, ChatHPE) or willingness to learn  

• Good organizational and time management skills  

• Strong communication and teamwork abilities 

Health & Wellbeing

We strive to provide our team members and their loved ones with a comprehensive suite of benefits that supports their physical, financial and emotional wellbeing.

Personal & Professional Development

We also invest in your career because the better you are, the better we all are. We have specific programs catered to helping you reach any career goals you have — whether you want to become a knowledge expert in your field or apply your skills to another division.

Unconditional Inclusion

We are unconditionally inclusive in the way we work and celebrate individual uniqueness. We know varied backgrounds are valued and succeed here. We have the flexibility to manage our work and personal needs. We make bold moves, together, and are a force for good.

Job:

Marketing

Job Level:

Entry

    

    

Hewlett Packard Enterprise is EEO Protected Veteran/ Individual with Disabilities.

   

HPE will comply with all applicable laws related to employer use of arrest and conviction records, including laws requiring employers to consider for employment qualified applicants with criminal histories.

   

Recruitment Fraud Alert

We have become aware of an increase in fraudulent recruitment activities in which individuals impersonate our company or authorized recruitment agencies to offer fake employment opportunities. These scams may occur through false websites, emails, social media, or chat-based applications and often aim to obtain personal information or money. Please note that Hewlett Packard Enterprise (HPE), its direct and indirect subsidiaries and affiliated companies, and its authorized recruitment agencies/vendors will never charge a candidate a registration fee, hiring fee, or any other fee in connection with its recruitment and hiring process. We also never request personal information such as back account details, Social Security numbers, or national IDs via social media or chat applications.

All legitimate job opportunities will come through official company channels, and candidates are responsible for verifying the credentials of any third party claiming to represent the company. Any reliance on fraudulent communication is at the individual’s own risk, and HPE disclaims legal liability for any resulting damages. If you suspect recruitment fraud, do not share personal information or make any payments and report the incident to your local authorities immediately.