Site Document Controller

Location:

Gurgaon, Haryana, India

Job ID:

R0131046

Date Posted:

2026-07-09

Company Name:

HITACHI ENERGY INDIA LIMITED

Profession (Job Category):

Administration & Facilities

Job Schedule: 

Full time

Remote:

No

Job Description:

The opportunity

By 2050, the energy need will have increased by 50% compared to today, and HVDC is a prerequisite to meet this demand in a greener, smarter, and more sustainable way. Both the HVDC market and the target for our new HVDC quality solutions and products are growing.

To be able to perform all the upcoming and challenging projects we have in front of us, the need to strengthen our team. As such Hitachi Energy is seeking a Site Document Controller who understands the different types of documentation used at a construction site e.g., civil construction, installation, commissioning, and system descriptions. The site document controller will be working on site at a HVDC converter station.

 
How you’ll make an impact

• Receiving/returning all documents to/from the site.

• Organizing the binders at site.

• Checking the accuracy of the binders when they are received at site.

• Mark and stamp the documentation for its use, if not done at home office.

• Print and update installation binders when revisions are received.

• Keep a record of signed transmittals (received by contractor).

• Hand out documentation to: Civil construction supervisor and civil contractors • Installation Supervisor/Specialists and installation contractors Commissioning engineers.

• Stamp copies handed out and mark that they are checked out and shall be returned to Site Documentation Controller after use.

• Mark the Site Master documents that a copy has been checked out.

• Mark the documents as checked in at their return.

• Gather and file red-changes and send the site master back to the Plant Document Controller.

• Hand out necessary documents for implementing of revision / change orders and sign-off when implemented.

• Keep track of all documentation changes, revisions and change orders and sign-off when implemented.

• Update and maintain the contractual documentation deliveries in the Customer platform.

• Secure handling and storage of Site Master set.

• Responsible to ensure compliance with applicable external and internal regulations, procedures, and guidelines.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background

• Education Background Diploma.

• Working with documentation handling in any industry.

• Experience working on construction sites of different size and complexity is a plus.

• Structured and organized.

• Able to deal with stress and challenging situations and good communication skills.

• Able to work with Microsoft Office applications (Word, Excel and others).

• Proficiency with handling a computer and interacting with applications and programs.

• Proficiency in both spoken & written English language is required.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.