Procedural Inventory Coordinator I Saint Vincent Hospital

Company :

Allegheny Health Network

Job Description : 

GENERAL OVERVIEW:

This job is responsible for supporting the organization's procedural inventory locations through the utilization of technology and sound inventory management practices. It ensures high inventory service levels and integrity are maintained in support of clinical staff operations. The role analyzes and reconciles inventory valuations and needs in an ever changing, fast pace environment.

ESSENTIAL RESPONSIBILITIES

• Oversees the entry and maintenance of high cost inventory into AHN's perpetual inventory management system. Ensures appropriate business practices are adhered throughout the inventory life cycle. Provides feedback on current state processes to Materials Manager for enhancement opportunities. (30%)
• Places orders for high dollar surgical supplies based upon reorder threshold report. Works with procurement and suppliers to obtain backorder ETAs. (15%)
• Works closely with inventory analyst and department leadership to establish, refine and maintain appropriate inventory carrying levels. Conducts routine inventory utilization reviews with Materials Manager and Department leadership. (15%)
• Conducts ad hoc and scheduled cycle counts on all perpetual inventory locations. Utilizes root cause analysis to address inventory variances and identify process deficiencies. Escalates process deficiencies to supply chain leadership and department leadership as warranted. (10%)
• Monitors obsolescence reports and acts to proactively return, transfer or exchange expiring or slow moving inventory. Documents transactions uniformly. (10%)
• Accompanies representatives to conduct any physical inventory adjustments within procedural locations. Documents and updates the perpetual inventory management system upon completion of any transactions. (10%)
• Maintains designated storage locations ensuring items are labeled, storage locations are clean and the locations conform with regulatory guidelines. (10%)
• Other duties as assigned or requested.

QUALIFICATIONS:

Required

• Associate degree in business, Finance, Supply Chain or related field or Relevant experience and/or education as determined by the company in lieu of an associate degree
• Six Sigma (Yellow belt) within one year of hire
• 5 years of experience in Inventory Management or Procurement Experience

Preferred

• Bachelor's degree in business, Finance, Supply Chain or related field
• 5 years of Health Care Experience
• 5 years of Perpetual Inventory Management
• 2 years of Leadership Experience

SKILLS

• Ability to run reports out of inventory management systems, consolidate, interpret and present to leadership
• Microsoft Office Intermediate skill (excel centric)
• Inventory/Financial system utilization
• Excellent communication and problem resolution
• Data integrity, receiving and inventory processes
• Process improvement

Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

Compliance Requirement: This job adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies.

As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times.  In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy. 

Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

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