Audio Marketing and Operations Assistant

SUMMARY:

Hachette Audio seeks an Audio Marketing and Operations Assistant to support its SVP and other operations staff with administrative duties. Our small, dynamic department produces and sells over 700 titles a year, across all popular genres and with award-winning and bestselling authors. This position will afford a great view across various functions of different publishing operations, as the department encompasses Production, Marketing, Sales, Managing Editorial, and Publicity roles. Ideal candidates will be extremely detail oriented, discreet, professional and able to balance multiple projects with varying due dates and recurrence at once.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Create and upload Soundcloud links and audiograms for all Hachette Audio and client titles 
• Upload studio/marketing assets to asset management system for company wide access
• Create and distribute digital audio codes for authors, agents and HBG staff
• Process and track production/plant/vendor invoices and trigger union payments
• Maintain and update Narrator Database
• Schedule departmental meetings and draft weekly status meeting minutes
• Maintain departmental process documentation
• Submit quarterly music use reports
• Maintain department organization chart and Bookends data
• Order supplies for team/WB Mason ordering

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Proficiency in Outlook, Excel, Word
• Previous administrative assistant experience is a plus; proprietary program training will be provided in house.
• Strong communication skills (verbal and written) with the aptitude to communicate effectively in both individual and group settings
• Excellent organizational skills with the ability to multi-task, prioritize and manage time effectively while also ensuring accuracy of work through attention to detail. 
• Prior experience or interest in book publishing a plus

How to Apply: To be considered, please submit both a resume AND a cover letter. We ask for a cover letter so that we can understand how your skills or experience can apply to our open role. This position requires a proficiency in written communication, as such we cannot allow the use of any writing aids such as ChatGPT to complete your application materials. Any use of AI will result is disqualification for the role. 

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers. 

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  

The compensation for this position is $52,500. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.   

The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.