Accounts Payable Specialist II

Vendor Invoice Processing: Review, code, and process invoices accurately and promptly in accordance with company policies and procedures. Work with budget managers to get invoices approved according to the company policies. Reconcile 2-way and 3-way matching against purchase orders. 

Vendor Onboarding Management: Maintain vendor records, assist with onboarding new vendors, troubleshooting onboarding issues, and review records closely for potential fraud risk 

Accounts Payable Inbox Management: Maintain communication with internal stakeholders and vendors in a timely manner, address inquiries and discrepancies, and resolve payment issues. 

Payment Processing: Ensure payments are processed through Ramp and other payment processing methods on a weekly basis.

Expense Reporting: Reconcile India employee expense reports and credit card statements, verify compliance with company policies, and facilitate timely reimbursements. Work with employees on any non-compliance.

Account Reconciliation: Reconcile accounts payable transactions, including vendor statements and discrepancies, to ensure accuracy and completeness. Review daily outgoing cash to ensure that all manual payments are accounted for and recorded. 

Month-end Close: Assist with month-end closing activities by preparing journal entries, accruals, and account reconciliations related to accounts payable.

Audit Support: Provide support for internal and external audits by preparing documentation, responding to inquiries, and assisting with audit procedures related to accounts payable.

Process Improvement: Identify opportunities for process improvements in accounts payable workflows to enhance efficiency, accuracy, and internal controls.

Bachelor's degree in Accounting, Finance, or related field required.

Minimum of 2+ years of experience as an Accounts Payable Specialist or similar role with familiarity with P2P end-to-end processes

Hands-on experience with expense management platforms such as Ramp, Expensify, Brex, or similar systems; experience with Ramp strongly preferred.

Experience with ERP or accounting systems such as NetSuite, Sage Intacct, SAP, or similar platforms; experience with NetSuite strongly preferred

Proficient in Microsoft Excel and Google Sheets.

Strong attention to detail, accuracy, and organizational skills.

Ability to prioritize tasks effectively and meet deadlines in a fast-paced environment.

Excellent communication and interpersonal skills, with the ability to collaborate. effectively with vendors and internal stakeholders.

Experience with process improvement initiatives is a plus.

Self-starter who is proactive, takes initiative and follows through on tasks in a timely manner.

Ability to adapt quickly to changing priorities. 

Excellent organization and time management skills.