Administrator

Basic Qualifications

High School Diploma or the equivalent is required. In addition, Related Vocational Training plus a minimum of 5 years administrative or business experience, or a minimum 8 years of administrative or business experience.CLEARANCE REQUIREMENTS:Department of Defense Secret security clearance is preferred at time of hire. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.

Responsibilities for this Position

General Dynamics Mission Systems has an immediate opening for an Administrator. The position provides an opportunity to enhance the performance and profitability of an organization that supports some of our nation’s fundamental defense services.  General Dynamics Mission Systems employees work closely with esteemed customers to develop solutions that allow them to carry out high-stakes national security missions.

This position is responsible for providing a full range of administrative support to Directors and/or Senior Managers (exceptions may be made if an employee’s scope/span of control is significantly greater) and their staff of at least 35 employees. The Administrator will manage their calendars, meeting and travel schedule and associated arrangements, expense and time reporting, and other responsibilities to relieve the directors and/or senior managers and their staff of administrative details and allow them to concentrate on other business activities. The Administrator is expected to demonstrate poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times.

Duties and Tasks:

• Prioritizes and coordinates the Directors and/or Senior Managers and their staff’s calendars and meeting schedules in Microsoft Outlook, to include internal and external meetings with clients and staff
• Manages frequently changing schedules and appointments as well as coordination of projects and tasks
• Prepares Customer meeting agendas and compiles materials for use in meetings, discussions, and presentations.
• Customer Meeting Logistics: Security, Conference Rooms Setup, Logistics
• Visit Requests – Outgoing/Tracking, SEC001 Forms and working with Security on incoming requests
• Provide Support to Program Managers and Who Charged Reports (Bi-Weekly/Monthly) and LOE Tracking
• Supplies/PC CARD: Order for Program Office/HR/Security: P Card monthly reports
• SWSNET/SWSNET Blue Access - Introduction Kit – Trainings, Paperwork, Contacts, SP Contacts, Access Problems
• Customer POC for CAC/PKI Process and Tracking
• Customer Proposal Management and development Support
• Monitors external/internal communications, and addresses communications in an expeditious manner, bringing critical issues to the Directors and/or Senior Manager’s attention
• Drafts, proofreads, and finalizes written correspondence ensuring accuracy
• Schedules and ensures full support for meetings, coordinates video teleconferences, conference calls, meetings to include reserving rooms, preparing for events, coordinating with onsite facilities and information technology experts, and facilitating events as needed
• Organizes local, domestic, and international travel arrangements maintaining awareness of any security processes for international travel. Keeps staff abreast to policy changes and procedures.
• Prepares expense reports for travel reimbursements to ensure timely filing
• Discretely accepts and screens calls, connects callers with appropriate staff, and follows up as needed General Dynamics Proprietary Information
• Greets internal and external customers; handles inquires and refers more complex inquiries to appropriate offices
• Obtains data from various sources, analyzes data and information, and prepares reports as needed
• Enters, formats, and proofreads inputs into Excel Spreadsheets, PowerPoint and Word documents
• Fosters an environment of trust and teamwork: builds collaborative relationships, internally and externally
• Communicates professionally and effectively with employees and customers
• Works on multiple projects in a fast-paced environment dealing with confidential/sensitive information
• Collaborates with others to improve processes and procedures
• Maintains strict confidentiality in all matters

Knowledge, Skills and Abilities:

• Basic understanding of the general and technical aspects of the job and the company
• Ability to work both independently and as a team member
• Solid organization and time management skills, attention to detail, and ability to multi-task high priorities
• Ability to demonstrate professional written and oral communications
• Solid interpersonal skills and a professional demeanor in interacting with a wide variety of people
• Works effectively with a geographically dispersed and frequently virtual team
• Effectively and efficiently works within time constraints and adjusts to changing circumstances
• Self-starter who can work independently, with or without established procedures
• Develops procedures to ensure consistent work performance
• Applies discretion when dealing with sensitive information/situations
• Must be proficient with Microsoft Office, to include Outlook, Word, Excel, and PowerPoint
• Develops working knowledge of Business processes, program performance tracking
• Should demonstrate solid attention to detail and a penchant for accuracy
• Must have solid writing and editing skills, vocabulary and grammar
• Should have experience in managing information and tasks easily
• Must have current information technology skills and experience
• Contact with internal and external co-workers, managers, directors, and executives, executive staff, employees, and administrative staff; external customers
• Identifies opportunities to apply AI for continuous improvement and innovation

#LI-Hybrid

Salary Note

This estimate represents the typical salary range for this position based on experience and other factors (geographic location, etc.). Actual pay may vary. This job posting will remain open until the position is filled.

Combined Salary Range

USD $32.60 - USD $34.97 /Hr.

Company Overview

General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high-performance team!

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans