Executive Assistant

Job Description

The purpose of the Executive Assistant is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.    

• Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations
• Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.
• Coordinate global travel arrangements for maximum cost effectiveness to include processing visa applications and adhering to security travel advisories  
• Schedule appointments and coordinates department's or manager's interface with other company organizations, clients, and external groups
• Other duties as assigned 

Basic Job Requirements

• A combination of education and directly related experience equal to seven (7) years; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors  
• Job related technical knowledge necessary to complete the job  
• Ability to attend to detail and work in a time-conscious and time-effective manner    

Other Job Requirements

• Prior experience supporting an Executive, Senior Management or General Manager
• Ability to support calendar, travel arrangements, meeting prep and traditional presentation for reporting
• Advanced skills with MS Suite: Word, Excel, Outlook, PowerPoint, SharePoint and other applications
• Participate in department meetings, training, and functions
• Serve as a Company representative to external clients
• Participate in Fluor University® for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities 

Preferred Qualifications

• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred  
• Two (2) years of Fluor experience
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• Proficient in use of Fluor specialized software
• Strong interpersonal and communication skills, both oral and written
• Strong organizational skills