Senior Administrative Assistant - Legal

Job Description

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.    

• Work under direct supervision and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication

• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations

• Perform administrative duties to include phone coverage, meeting coordination (including catering, teleconferences and video conferences), report preparation, presentations, composing correspondence for signature, expense reports, etc.

• Perform general office duties to include mail distribution and creating and maintaining department files

• Assist with planning functions to include socials, vendor lunches, and specialized training

• Other duties as assigned 

Basic Job Requirements

• A combination of education and directly related experience equal to five (5) years; some locations may have additional or different qualifications in order to comply with local requirements

• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors  

• Job related technical knowledge necessary to complete the job

• Ability to attend to detail and work in a time-conscious and time-effective manner    

Other Job Requirements

• Participate in department meetings, training, and functions

• Serve as a Company representative to external clients

• Participate in Fluor University® for training and career development

• Contribute to and promote the use of Fluor’s knowledge management portals and communities 

Preferred Qualifications

​​​​​​• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred  

• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations

• Proficient in use of Fluor specialized software

• Strong oral and written communication skills