Document & Data Mgmt Technician II

Job Description

This position works with general supervision and performs routine document management activities by providing technical and administrative support for Project Document & Data Management (PDDM) activities in a team environment.  This position will provide support for any role in PDDM in an efficient manner while maintaining effective communication with Project Client, Engineering Subcontractors, internal taskforce members and field personnel.   The individual will learn basic work processes and will work with the process with a team.  This position will enable an individual to be well versed in working within a minimum of two (2) or more PDDM workfaces (i.e., In-House Engineering, Supplier data, Work Packages, Contracts, Reporting, or Support for Documents for Operations).  Some Data Management System experience is required.   Related industry experience is required.  

• Perform technical and administrative duties including, but not limited to, scanning hard-copy documents, renaming electronic files per project requirements, checking revision, formatting, issue status requirements of hard-copy and electronic documents

• Assist with receiving and filing related documents in a timely manner, as well as making accurate entries and updates in project databases such as a document management system

• May create and organize hard copy materials, prepare reproduction orders, create electronic and hard-copy transmittals, prepare email notifications to internal and external customer

• Work with co-workers and other task force members to ensure deadlines are met and client goals are achieved

• May edit project work processes and quality checklist templates to be submitted for approval

• Pending Lead discretion, may have the authority to release documents without a more senior position to quality check

• Other duties as assigned 

Basic Job Requirements

• A combination of education and directly related experience equal to two (2) years; some locations may have additional or different qualifications in order to comply with local requirements

• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors  

• Job related technical knowledge necessary to complete the job  

• Ability to attend to detail and work in a time-conscious and time-effective manner    

Other Job Requirements

• Must be able to lift and move a box (up to 50 lbs) 
• Must be able to provide proof of U.S. citizenship

Preferred Qualifications

• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent  

• Two (2) years of project related experience

• Demonstrated problem resolution and troubleshooting skills

• Ability to adapt to change, work under pressure, and manage multiple tasks and priorities

• Basic computer experience and knowledge of typical software programs such as Microsoft Word, Excel, Adobe Acrobat, email, and Microsoft Internet Explorer

• Basic interpersonal communication skills

• Ability to read and follow written and verbal instructions