Oceania Records and Information Management Leader

At EY, we’re all in to shape your future with confidence. 

 

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. 

 

Join EY and help to build a better working world.

 

 

Oceania Records and Information Management Leader 

 

Nāu te rourou, nāku te rourou, ka ora ai te iwi  

With your contribution and my contribution, together we will thrive. 

 

 

Hei Oranga Iwi | The opportunity  

 

The Oceania Records & Information Management Leader plays an important role in the overall Data Risk ecosystem. This role enables the business to govern the lifecycle of records and information (data) thereby increasing productivity, enabling compliance and mitigating risk to EY, our people, and our clients. Accountable for implementation, execution, consultation, and advising of Global RIM program and initiatives across Oceania, including lifecycle management (creation, use, storage/archive, retention, and disposition), awareness and learning, quality and compliance, technology and people and performance management.

 

This role can be performed from any of our EY offices across Aotearoa. Our roles can potentially be adjusted to work flexibly with reduced hours. Please speak with us about potential options.

 

Ko Tō Rourou | Your key responsibilities   

 

• Demonstrate RIM expertise and serve as a trusted advisor accountable for implementation and execution of Global RIM program and initiatives across Oceania: including but not limited to policies, standards, processes, controls and resources; enable local processes that adhere to the Global RIM policy/standards
• Advance RIM program growth and maturity in Oceania and strengthen, optimal compliance and program sustainability through monitoring and testing in accordance with EY’s compliance monitoring framework
• Understand and track use of relevant Service Delivery tools, designated storage locations, and archives by the Oceania SL and facilitate periodic and routine disposition of eligible records (information/data); may oversee secure disposal of records and information services; point of contact for third party off-storage (paper) contract management
• Serve as a business advisor and the primary point-of-contact in the Oceania for RIM-related matters, Re-Req requests; RIM incident reporting; client assurance/RIM-related inquiries; Privacy impact Assessment (PIA) retention consultation; and Acquisitions or Divestitures
• Establish and manage strategic relationships; collaborate closely and conduct or participate in periodic and routine engagement with SL/CBS (Business Enablement) / Oceania leaders to build awareness and identity and address potential RIM risks, strategic needs and opportunities in the region
• Participate in Oceania RIM network community, attend meetings; share/collaborate/action; provide feedback on program enhancements/other risk mitigation
• Deliver learning and awareness in key areas of Policy, RIM industry guiding principles and leading practices, EY compliance reporting and high performing teaming concepts
• Drive change and evolve RIM at the Oceania to address RIM issues and collectively enhance the effectiveness and risk management of RIM globally
• You also agree to perform all other reasonable duties and comply with reasonable and lawful instructions by the Firm

 

Ngā Pūkenga | Skills and attributes for success

 

• Leads by example and models behaviors that support a culture of safety, health and wellness.
• Strategic Communicator: Capable of articulating complex RIM policies, data risk and compliance requirements clearly to diverse global stakeholders and senior leadership
• Influential Leader: Proven ability to act as a trusted advisor, drive organisational change and enforce compliance across a corporate environment
• Highly analytical: Strong problem-solving skills required to manage incident reporting and mitigate enterprise data risk
• Detail oriented: Exceptional organization focus for managing the records lifecycle, routine disposition and compliance monitoring framework testing
• Accountable: demonstrates high ownership over the implementation and execution of global programs and policies at the local level.
• Demonstrated experience establishing and operating governance and risk management frameworks, including designing and implementing process controls, defining risk and compliance measures, monitoring control effectiveness, identifying and assessing risks, reporting findings and driving corrective and risk-mitigation actions.

 

Ideally, you’ll also have the skills and attributes below but don’t worry if you don’t tick all the boxes. We’re interested in your aptitude, attitude and willingness to learn.  

 

• Qualifications in Records Management/Information Management or associated discipline is highly regarded
• Excellent understanding of analytics and the ability to apply these in the role, including knowledge of AI and Agent workflows
• Strong digital and data literacy to engage with systems, understand RIM risks and challenge poor practices 
• Familiarity with Power Platform automation using Power Platform tools.

 

Ko Taku Rourou | What we offer you

 

At EY, we’ll fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. 

 

• Career development: At EY, your career is yours to shape! We’ll develop you with future-focused skills and equip you with world-class experiences www.ey.com/nz/careerdevelopment 

• Flexible work arrangements: Our flexible work policies empower you to balance your professional and personal life, fostering a culture of trust and autonomy.  

• A comprehensive benefits package: From a yearly wellness incentive, to access to additional 8 weeks of flex leave per year, and family-friendly policies, including up to 26 weeks of gender-neutral paid parental leave, we cater to your diverse needs to help you thrive both personally and professionally www.ey.com/nz/benefits      

• Salary: We 

 

Inclusiveness is core to who we are and how we work together, driving value for our people and for our business. We encourage applications from people of all ages, nationalities, abilities, cultures, sexual orientations, and gender identities and are committed to providing an equitable and barrier free recruitment experience for all. We encourage you to share any support and adjustments you need to be your best and participate equitably in our recruitment process. We understand sharing your needs with us can be daunting, so if you have questions before or during your application, we welcome you to get in touch at contactrecruitment@au.ey.com or +64 9 300 7044 (option 2). Anything you tell us will be kept completely confidential. 

 

He rourou kai kei ō ringa hei tākoha? Tēnā haria mai!    

Are you ready to shape your future with confidence? Apply today.

 

EY | Building a better working world 

 

Our preferred applicant will be required to undertake employment screening by EY or our external third-party provider. 

 

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