Executive Assistant

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go.

Join EY and help to build a better working world.

 

The opportunity 

As Executive Assistant you will be an integral part of our business enablement functions that keep our organization running strong. You will provide administrative support to Service Line Partner(s) and the wider team.

You will use your experience, skills and knowledge of organizational policies, procedures and practices to provide administrative support to a variety of executives within the EY network. You will also provide administrative support to service line or engagement-specific teams, always observing a strict level of client confidentiality. You will adapt solid working knowledge of the firm's structure, service lines, key personnel, and policies and procedures and keep abreast of Firm updates and new information. You’ll be part of a high-performing, diverse and inclusive team sharing best practices. You will manage tasks independently or in teams, prioritizing and planning multiple tasks and projects in a high-volume, fast-paced, deadline-driven environment, ensuring high quality and timely completion of work.

 

Your key responsibilities 

• Manage executive schedules including calendar and email management, travel arrangements and associated meetings
• Manage processes related to reimbursable expenses and timesheets as required /directed by executives
• Manage executive meetings, calls and projects in both virtual and in-person settings
• Develop and manage relationships with key internal/external stakeholders 
• Prepare and review documents including presentations, emails, reports and agendas in accordance with Firm branding policies
• Manage documents on appropriate file servers and repositories
• Manage internal customer needs with executives; ensuring all queries/concerns are resolved and adhere to firm policy
• Coordinate internal and external events as required
• Apply and share knowledge on work processes, resources, structure, and business of the firm/service line/functional group 

 

 Skills and attributes for success: 

• High attention to detail and quality
• Excellent organizational skills and ability to multitask
• Excellent interpersonal skills, with the ability to interface with personnel at all levels
• Self-driven and motivated to work independently
• Proactive and solution-oriented work
• Tech savvy with the ability and desire to embrace new and developing software applications
• Superior organizational and follow-through skills with strong attention to details and deadlines
• Open to constructive feedback and on-going self-improvement
• Flexibility to work additional hours during peak periods of the year
• Maintaining client confidentiality and ensuring information is handled with discretion

 

Our preferred requirements for this role include:

• An associate degree in related discipline or equivalent relevant work experience 
• Minimum of three to five years of related work experience as an Executive or Administrative 
• Experience as an assistant supporting multiple key stakeholders within a corporate environment
• Proficiency in the Microsoft Office suite (Word, Excel, PowerPoint) and MS Outlook (calendar management)             

 

What we offer you

At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

Are you ready to shape your future with confidence? Apply today.

To help create an equitable and inclusive experience during the recruitment process, please inform us as soon as possible about any disability-related adjustments or accommodations you may need.

 

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.