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Executive Support Administrator Supervising Associate
Ernst & YoungNew York$81,500 - $152,4008+ years
Apply Location: New York City, Hoboken, Iselin, Jericho, Secaucus, Austin, Baton Rouge, Birmingham, Chicago, Dallas, Des Moines, Fort Worth, Houston, Huntsville, Jackson, Kansas City, Memphis, Milwaukee, Minneapolis, Nashville, New Orleans, Oklahoma City, Rogers, St. Louis, Tulsa, Wichita, San Antonio, Akron, Alpharetta, Arlington, Atlanta, Baltimore, Boca Raton, Boston, Buffalo, Charleston, Charlotte, Chattanooga, Cincinnati, Cleveland, Detroit, Grand Rapids, Grandview Heights, Greenville, Hartford, Indianapolis, Jacksonville, Louisville, Manayunk, McLean, Miami, Orlando, Philadelphia, Pittsburgh, Providence, Raleigh, Richmond, Rochester, Stamford, Tallahassee, Tampa, Toledo, Troy, Washington
At EY, we’re all in to shape your future with confidence.
We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.
As part of our Enterprise Support Services team, you’ll be an integral part of our business enablement functions that keep our organization running strong. You’ll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Assistant, you’ll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.
The opportunity
As an Executive Support Administrator (ESA) - Vice Chair you will provide extremely high-level, functionally specialized administrative support to Vice Chair executives of the firm. The work of the ESA is closely aligned and integrated with the specialized needs, operations, strategies and business objectives of these top executives and is a highly visible role. You’ll manage confidential projects, perform various administrative activities, and have frequent interaction with internal and external clients. You’ll also act as a daily ambassador of firm leadership.
Your key responsibilities
- Support high level senior executives and act as trusted advisor
- Possess and leverage superior knowledge of service line and operational role of executive
- Develop workable and cost-effective solutions
- Balance multiple priorities considering risk, importance, urgency, political impact and other linkages
- Understand the key drivers affecting EY and our clients
- Cultivate and nurture relationships with internal, global business and government leaders and their administrative staff to achieve goals
- Balance multiple priorities considering risk, importance, urgency and political impact
- Manage project plans to track milestones and deliverables
- Independently compose, format and edit non-technical business documents which may include board meeting materials, presentations and reports
- Protect confidential / proprietary information
- Assist leaders and others to resolve conflicts and issues
- Solicit a constant two-way flow of information from colleagues, customers and leaders
- Set up and manage project plans
- Manage complex calendars, domestic/international travel, events, meetings and conferences
- Independently compose, format and edit non-technical business documents
Skills and attributes for success
- Creative problem solving: applies discretion using general guidelines to interpret unusual circumstances and procedures with defined policy. Works on problems of moderate to diverse scope where analysis of data is required. Demonstrates judgement in selecting methods and techniques for obtaining solutions.
- Skillful attention to details and self-assurance of quality of work performed
- Ability to effectively manage conflicting priorities, organize workflow, and team with colleagues to accomplish tasks and balance workloads
- Proactively leverage and share knowledge with colleagues
- Gain knowledge and develop and demonstrate solid working knowledge of firm structure, service lines, key personnel and organizational policies and procedures
- Receive limited supervision, more often work independently
To qualify for the role, you must have
- Bachelor's degree in related discipline or equivalent work experience
- Minimum of 8 years of related work experience as an Executive or Administrative Assistant supporting senior leadership level executives in a large corporate environment or firm
- Ability to work in an EY office or attend EY events
- Flexibility, overtime required
Ideally, you’ll also have
- Proficiency in MS Office (e.g. Outlook, Word, Excel)
- Proficiency in MS SharePoint
What we look for
Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization
What we offer you
At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.
- We offer a comprehensive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. The base salary range for this job in all geographic locations in the US is $81,500 to $152,400. The base salary range for New York City Metro Area, Washington State and California (excluding Sacramento) is $97,800 to $173,100. Individual salaries within those ranges are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills and geography. In addition, our Total Rewards package includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
- Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
- Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being.
Are you ready to shape your future with confidence? Apply today.
EY accepts applications for this position on an on-going basis.
For those living in California, please click here for additional information.
EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.
EY | Building a better working world
EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.
Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.
EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.
EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.
EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY’s Talent Shared Services Team (TSS) or email the TSS at ssc.customersupport@ey.com.