Facilities Coordinator (Temp)

• Create a positive first impression by greeting clients, guests, vendors, and visiting employees.
• Track and manage all visitors, including vendors, contractors, guests, and visiting employees.
• Manage office security access cards and keys.
• Assist with employee onboarding and offboarding activities, including workspace setup, badge access, and coordination with IT for equipment and system access.
• Manage incoming and outgoing mail, courier deliveries, and employee packages, including receiving, sorting, distributing, and handling items weighing up to 25 lbs. as needed.
• Ensure the office environment remains clean, organized, and fully functional, including coordinating repairs and maintenance of office equipment and facilities.
• Maintain and update company seating charts and office directories.
• Order, stock, and maintain office, pantry, kitchen, and breakroom supplies while staying within established budgets.
• Receive, unpack, organize, and distribute vendor deliveries, including office and pantry orders from vendors such as Costco.
• Implement inventory controls and replenishment processes to ensure adequate office and pantry stock levels.
• Manage day porters and other service providers to maintain common areas, including pantries, conference rooms, restrooms, and mailrooms.
• Partner with the Compliance team to address office-related compliance requirements.
• Coordinate with Facilities and Building Management to communicate building notices, maintenance activities, and operational updates to employees.
• Prepare letters, presentations, reports, and other administrative materials for the management team.
• Help coordinate interview schedules and candidate visits.
• Plan and organize employee events, office activities, and Culture Team initiatives.
• Manage facilities-related vendor lists, purchase requisitions (PRs), purchase orders (POs), invoices, and expense reporting.
• Serve as a liaison between management and vendors regarding office services, billing, and operational needs.

• Associate's degree preferred.
• 4+ years of experience in office administration, workplace services, customer service, reception, facilities coordination, or related roles.
• Excellent communication skills with the ability to effectively interact with senior leaders, employees, customers, vendors, and visitors.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and adapt in a fast-paced environment.
• Positive, proactive, and service-oriented attitude with a willingness to roll up your sleeves and support the team.
• Strong interpersonal skills, including professionalism, flexibility, diplomacy, dependability, and teamwork.
• Proven ability to work independently, identify opportunities for improvement, and drive execution with minimal supervision.
• Clear and professional verbal and written communication skills.
• Ability to stand, walk, bend, and move throughout the office for extended periods.
• Ability to safely lift, carry, move, and distribute office supplies, vendor deliveries, and employee packages weighing up to 25 lbs.

Preferred Qualifications

• Experience working in a corporate office, technology company, or fast-paced business environment.
• Experience supporting facilities, workplace services, or office operations.
• Experience coordinating vendors, office events, and employee-facing programs.

There is no relocation assistance or employment visa sponsorship for this position. Applicants must be authorized to work in the United States on a full-time basis without current or future sponsorship.