Consultant, HR Compliance Europe

The Consultant, HR Compliance, plays a crucial role in ensuring adherence to global regulations and company policies across multiple countries and regions. This position is responsible for managing HR compliance and documentation processes, coordinating efforts for both corporate and statutory audits, and supporting the Quality and Governance framework. Additionally, this role involves coordinating with local authorities worldwide as needed for these processes.

Please note: This is not a remote role and will require the successful applicant to be based in Warsaw, Poland and follow a hybrid work schedule. This is an Individual Contributor role.

What You’ll Do for Us:

• Oversee HR compliance operations across multiple countries and regions, ensuring alignment with global regulations and adherence to company policies. 

• Assist Quality and Governance processes by providing necessary documents and information for corporate and statutory audits worldwide. 

• Prepare documents, maintain digital and physical personnel files as legally required, manage document retrieval and distribution, and conduct regular file audits to ensure compliance with GDPR and other international regulations, in collaboration with the Workplace team when applicable 

• Manage compliance documentation in various languages. 

• Perform statutory reporting to external entities. 

• Supervise vendor relationships to ensure compliance with quality standards related to file management and documentation. 

• Administer HR files throughout the employee lifecycle, including onboarding, career movements, terminations, and international assignments  

• Support the onboarding process for new hires in the respective countries within their scope of responsibility.  

• Draft agreements and necessary documents for works councils in different regions as needed. 

• Coordinate the acquisition of wet signatures for contracts and other HR-related documents, adhering to the designated signing authorities in each country. 

• Engage in any optimization and automation project for the processes mentioned above. 

Qualifications & Requirements:

• 3-5 years of work experience, preferably in HR and/or employment legislation. 

• Expertise in handling internal and external relationships with vendors and stakeholders, ensuring exceptional customer service. 

• Ability to navigate and address cultural nuances in a global context.  

• Strong ability to observe, research, and interpret information to develop complex ideas and innovative solutions. 

• Drive innovative business improvements by fostering creative thinking and rational risk-taking for organizational enhancements. 

• Proficiency in HRIS systems, with knowledge of systems like Workday, DocuSign and filing platforms.  

• Ability to build relationships in different countries and cultures. 

• Strong organizational and time management skills, with the capability to manage multiple tasks and deadlines. 

• Familiarity with GDPR and other international data protection regulations. 

• Ability to adapt to changing regulations and effectively update compliance strategies.

• German language is an added advantage

What We Can Do For You:

• Career growth and development: Leveraging our boundaryless network, we provide access to educational platforms and provide coaching, mentoring and feedback, as a part of our Leadership & Development process.

• Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs. We want to make our culture inevitable.

• International Experience: Become part of international projects and work along multicultural teams, through our global network.

• Iconic & Innovative Brands: Our portfolio represents over 250 products with some of the most popular brands in the world, including Coca-Cola, Simply, Fairlife & Topo Chico. 

• Expansive & Diverse Customers: We work with a diversified group of customers which range from retail & grocery outlets, theme parks, movie theatres, restaurants, and many more each day.