Administrative Coordinator, Talent Acquisition (Contract 4-months)

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What You’ll Be Doing

The US Capital Markets Human Resources team is seeking an enthusiastic professional who is looking to start or continue their career in Talent Acquisition. The US Capital Markets Human Resources group delivers integrated human resources solutions in recruitment, talent management, training and development, performance management and measurement, organizational design, employee relations, as well as policy and operations.

The Coordinator will be trained and involved in the administrative components of the Talent Acquisition cycle, providing support from coordination and sourcing-related activities through to onboarding and the new hire experience.

How You’ll Succeed

The Coordinator will support the day-to-day operations of the U.S. Capital Markets Human Resources and Talent Acquisition team through the following:

• Coordinating phone, video, and onsite interviews with candidates, internal stakeholders, and third-party search firms
• Supporting Senior Talent Acquisition Specialists/Partners with new hire onboarding activities, including collecting necessary paperwork, sending onboarding emails, orientation logistics, completing I-9 forms, and responding to any new hire inquiries
• Collecting, organizing, and filing new hire paperwork within shared folders
• Tracking workflow activity in Workday and ensuring requisitions remain up to date
• Updating Talent Acquisition tracking reports and other recruitment-related documentation
• Helping to maintain an organized background check process and partnering with Corporate Security to support timely clearance issuance
• Ensuring all new hire paperwork is updated and conduct quarterly checks to confirm they are up to date
• Maintain new hire paperwork documents and conduct quarterly reviews to confirm records are complete and accurate according to each state
• Assisting with ad hoc projects and reporting as needed

Who You Are

Values matter to you. You bring your real self to work and you live our values – trust, teamwork and accountability

You can demonstrate experience with:

• Coordination experience in a similar Administrative, Human Resources, or Recruiting capacity (including internship or University experience)
• Prior experience in a customer service or client-facing role as you will be communicating with internal and external stakeholders
• Exceptional written and verbal communication skills
• Strong attention to detail and organizational skills
• Proficiency in Microsoft Office, prior experience scheduling in Outlook is a plus
• You embrace and champion change. You'll continuously evolve your thinking and the way you work in order to deliver your best
• Your influence makes an impact. You know that relationships and networks are essential to success.  You inspire outcomes by making yourself heard
• You’re digitally savvy. You seek out innovative solutions and embrace evolving technologies. You can easily adapt to new tools and trends
• You're driven by collective success. You know that collaboration can transform a good idea into a great one. You understand the power of an inclusive team that enjoys working together to create a shared vision

At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $60,000 to $70,000 for the New York, NY market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which also may include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave, and Vacation), Holidays, and 401(k), in addition to other special perks reserved for our team members.

Candidates hired to work in other locations will be subject to the pay range associated with that location. Additional total compensation and benefits details will be provided during the hiring process.

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At CIBC, your goals are a priority. We start with your strengths, ambitions and strive to create opportunities to tap into your potential.  

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

NY-New York, 300 Madison Ave Fl 6

Employment Type

Temporary (Fixed Term)

Weekly Hours

40

Skills

Business Operations, Candidates Management, Employee Experience, Hiring Management, Human Resources (HR), Judgement, New Hire Training, Onboarding, Operations Support, Prioritization, Talent Acquisition