Procurement Assistant Manager - Manager

Job Description

Strategic Sourcing & Commercial Negotiation:

• Lead sourcing, price negotiations, Terms of Payment (ToP), Bill of Quantities (BOQ), and Service Level Agreements (SLAs) with OOH, Videotron, Event, POSM vendors, Interior/ME contractors, and 3PL logistics providers.

Vendor & SOP Governance:

• Develop, establish, and enforce Standard Operating Procedures (SOPs) for national and regional vendor contracting to ensure compliance and cost-efficiency.

• Manage annual retainer contracts for regional vendors (Printing, Production, Event Organizers) in close collaboration with Area Marketing teams.

Legal, Tax & Regulatory Compliance:

• Oversee Request for Proposal (RFP) and Request for Quotation (RFQ) processes.

• Ensure vendor legal compliance, validity of advertising permits, and local tax compliance (PPh and VAT).

ERP System & Cost Control:

• Oversee accurate creation, issuance, and archiving of Purchase Orders (POs) within Oracle ERP.

• Prepare periodic OOH rental cost summary reports for management review and internal audit purposes.

Service Validation & Invoice Approval:

• Verify and validate vendor invoices against Minutes of Handover (BAST) and photo documentation submitted by the Field Operations team prior to payment authorization.

Qualifications

• Minimum Bachelor's degree in Management, Business, Accounting, Engineering, or a related field.
• Minimum 4–5 years in Procurement/Sourcing, with at least 2 years in a Supervisory or Assistant Manager capacity (experience in a Marketing/Advertising Agency or Brand-side is preferred). Technical Skills:
  • Proficient in ERP Procurement systems (preferably Oracle).
  • Advanced MS Excel skills (VLOOKUP, Pivot Tables, financial/commercial reporting).
  • Good understanding of commercial contract drafting, advertising permits, and Indonesian taxation (PPh & VAT)