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Executive Assistant and Office Manager
usebridge.comBoulder, CO1-4 years
Apply About Bridge:
Bridge is the fastest, most compliant way to scale insurance billing nationwide. We enable virtual care companies to go in-network nationally in as little as 30 days, without the operational lift. Our platform handles payer contracting, credentialing, real-time benefit verification, medical coding, claim submission, denial management, and compliance in a single integrated solution. Backed by General Catalyst, Andreessen Horowitz, Thrive Capital, Khosla Ventures, Greenoaks, and Mischief.
The Role:
Bridge is hiring an Executive Assistant and Office Manager to be the right hand to our CEO (Keaton Bedell) and Chief Legal Officer (Sarah Thomas), and to run our Boulder office. You'll keep Keaton and Sarah focused on their highest-leverage work by owning calendars, prepping them for meetings, tracking follow-ups, and making the logistics of their day disappear. You'll run the Boulder office end to end: supplies, vendors, facilities, hosting, and the events and culture programming that make the office a place people want to be.
This is intentionally designed as a launchpad role. We want someone who is genuinely tech savvy and AI fluent, the kind of person who instinctively reaches for Claude, n8n, or a quick script before doing something manually. The expectation is that you'll aggressively automate the routine parts of the EA and office work so you can take on more substantive operations work over time: people ops, exec projects, and broader team operations. If you're early in your career or in a career transition and want to break into operations at a venture-backed startup, this is a rare way to do it.
Dotted line to the CEO and CLO.
Responsibilities:
- Executive support to Keaton and Sarah: Own their calendars and inboxes. Coordinate travel. Prep them for meetings with the right context, materials, and follow-ups. Track every commitment and make sure nothing slips. Anticipate what they need before they ask.
- Boulder office management: Run the office end to end. Supplies, snacks, mail, vendors, facilities, IT and hardware coordination. Host visitors, candidates, and partners on site. Make the office somewhere the team is excited to show up to.
- Team events and culture: Assist with coordinating team events, offsites, team dinners, birthdays, in-office events, and new-hire onboarding logistics. Support the details that bring the team together.
- Travel and expense: Help book team travel and process expense reports accurately and on time. Learn and apply the company's T&E policy to support clean, timely reimbursements.
- Automation: Identify the highest-volume, lowest-judgment parts of the role and automate them using Claude, Notion, n8n, or whatever tool fits. Document what you build so the team benefits.
- Operations growth: Use the time you free up through automation to take on broader operations work. People ops support (onboarding programs, benefits admin, culture programs), exec project support (research, prep, ad-hoc projects), and other team operations work as Bridge scales.
Requirements:
- 1 to 4 years of experience in an EA, office manager, ops coordinator, or similar role. Or a clear, compelling transition story from another field.
- Deeply tech savvy and AI fluent. You use Claude, Codex, and Notion AI every day. You've built automations with tools like n8n, Notion, or Gemini. You instinctively look for the leverage in every task.
- Exceptional organization and follow-through. Nothing falls through the cracks. You build systems to keep yourself accountable.
- Strong written communication. You can write a clear email on behalf of an exec, draft a polished offsite agenda, and document a process so anyone can run it.
- High EQ and a hospitality mindset. You'll be interfacing with the CEO, CLO, the broader team, candidates, vendors, and partners, and you take pride in making every interaction feel polished.
- High ownership, low ego. You'll do everything from booking a flight, to drafting a sensitive email, to debugging an agent, to setting up the office for a partner visit.
- Comfortable in a fast-moving environment with shifting priorities. You make decisions, move fast, and ask forgiveness rather than permission on the small stuff.
- Ambitious and growth-minded, with an eye toward expanding into broader operations as the company scales.
- Based in Boulder. This role is fully in person.
Why Bridge?
- Rare launchpad into operations at a fast-growing healthcare infrastructure company. The systems you build and the trust you earn will shape what you own next.
- Direct partnership with the CEO and CLO. Front-row seat to how a venture-backed company actually gets built.
- Real mandate to use AI to automate your own role and grow your scope, inside a team that already uses AI daily.
- Be the heartbeat of Bridge's Boulder office. The place where the team gathers, where partners visit, and where culture gets built.
- Competitive salary, benefits, and equity. Given Bridge's funding and stage, we heavily value the potential upside from equity.
Pay Transparency:
The estimated starting annual salary range for this position is $62-82k and is benchmarked against Pave market data. Actual base salary may be modified based on factors including job-related skills, experience/qualifications, interview performance, and market data. Total compensation for this position may also include equity and employee benefits.
Location:
This role is based in our Boulder, CO office, in person.