Associate Business Support Specialist

Boeing

IND - Chennai, India4-8 years

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Company:

Boeing India Private Limited

Overview

As a leading global aerospace company, Boeing develops, manufactures and services commercial airplanes, defense products and space systems for customers in more than 150 countries. As a top U.S. exporter, the company leverages the talents of a global supplier base to advance economic opportunity, sustainability and community impact. Boeing’s team is committed to innovating for the future, leading with sustainability, and cultivating a culture based on the company’s core values of safety, quality and integrity.

Technology for today and tomorrow

The Boeing India Engineering & Technology Center (BIETC) is a 5500+ engineering workforce that contributes to global aerospace growth. Our engineers deliver cutting-edge R&D, innovation, and high-quality engineering work in global markets, and leverage new-age technologies such as AI/ML, IIoT, Cloud, Model-Based Engineering, and Additive Manufacturing, shaping the future of aerospace.

People-driven culture

At Boeing, we believe creativity and innovation thrives when every employee is trusted, empowered, and has the flexibility to choose, grow, learn, and explore. We offer variable arrangements depending upon business and customer needs, and professional pursuits that offer greater flexibility in the way our people work. We also believe that collaboration, frequent team engagements, and face-to-face meetings bring together different perspectives and thoughts – enabling every voice to be heard and every perspective to be respected. No matter where or how our teammates work, we are committed to positively shaping people’s careers and being thoughtful about employee wellbeing.

With us, you can create and contribute to what matters most in your career, community, country, and world. Join us in powering the progress of global aerospace.

About Position / Position Summary

The responsibilities for this position include, but are not limited to, the following:

Implement innovative principles of Space planning in tune with Business requirement
Orienting the new joiners with Boeing India and BGES function
Responsible for all Employee services including but not limited to Food, transport, vending, credit card, events, telecommunications etc.
Maintaining excellent relationships with various Business Units (BU) & taking care of any related business requirements.
Engage with BU’s and proactively anticipate business requirements
Coordinating with Landlord to ensure smooth building operations. Coordinate all SEZ related requirements with the landlord and ensure compliance at 100% at all times.
Familiarity with E-waste disposal and Annual returns in a SEZ environment is preferrable.
Should be able to manage end-to-end all technical services including equipment maintenance required to operate facility & ensure 100% uptime of services.
Manages and supports integration of activities like facilities occupation including facilities planning, analysis, project administration, property administration, facilities provisioning as required from time to time
Should have managed small and large projects. Ability to lead and manage small minor project works on-site. - 360 degree coordination internally and externally on all projects.
Will be responsible for facility takeover from Project team which includes snagging / de-snagging / track and maintain all facility related documentation etc.
Responsible for Asset management i.e. end to end life cycle of an asset until disposal & taking care of quarterly/annual physical verification of assets.
Responsible for complete Procure to Pay cycle (P2P) & coordinating with relevant business partners(s)
Responsible for ensuring safety & security at workplace and implementation of Employee Health and Safety policies
Ability to collaborate with other functions like Global Real Estate/Finance/HR/Security etc as & when required to deliver the assigned scope of work.
Responsible for representing BGES for various audits like Quality/ISO/BCP including recertification(s)
Sharing inputs on annual budget allocation & tracking planned vs actual spent along with proper reasoning of deviations (if any) . Preparing monthly LRBP status reports.
Monitor emergency response procedures such as dialogic/call tree/ERT members. Ensuring ERT trainings are conducted on a timely basis.
Manage end-to-end site operations with special focus on driving value through service delivery improvements, cost saving initiatives etc.
Should have knowledge of required permits to maintain compliant facility operations.
Ability to ideate, develop, lead and execute operational excellence projects.
Plan and manage operational budgets.

Focusing on sustainability initiatives and implementing at site. This role will be based out of Chennai, India.

Position Responsibilities:

This is a position for Associate Business Support Specialist located in Chennai and in support of the Boeing Global Enterprise Services (BGES) organization. The position will report to the Business Support Manager and will receive day-to-day directions from this manager. The candidate will work closely with local agencies and vendors to proactively support the business needs related to Boeing personnel as a result of emerging business needs. This includes but not limited to Boeing infrastructure (office facilities), employee services, and safety and security (disaster planning and business continuity) within the assigned location, payment process for vendors.

Candidate should have good command over English language.

Previous work experience with multinationals in similar environments is preferable

Basic Qualifications (Required Skills/Experience):

A Bachelor’s degree is required as a BASIC QUALIFICATION
Entrepreneurial mindset.
Ability to foster two-way collaboration.
Ability to facilitate decision making.
Proactive risk management.
Effective Communicator with good verbal and written communication skills.
Knowledge of advanced Microsoft office tools.
Intermediate analytical skills.
People Management with good inter & intrapersonal skills.
Quick learner & has eye for detail.
Customer focused.
Capability to manage and lead teams.

Preferred Qualifications (Desired Skills/Experience) :

Minimum of Bachelor of Engineering degree required (Mechanical or Electrical) OR Graduate in hospitality / administration.
At least 4-8 years’ relevant experience working in Real Estate/IFM/Shared Services/Administrative environment.
Post graduate qualifications will be an added advantage.

Typical Experience: