Office Manager

At Beyond Reach Labs, we are designing and building the largest deployable structures ever flown to space. As a small, fast-moving team working on hard problems with real deadlines, the way we operate matters as much as what we build.

To move at the speed we need to move, our day-to-day operations need to be organised, efficient, and thoughtfully run. As Office Manager, you will be responsible for keeping our lab and office running at its best — from managing facilities, vendors, and logistics to supporting the founders with scheduling and administration to helping build the culture and processes that will carry us through our next stage of growth. Your work touches every part of the company.

You will be entrusted to improve how we operate today while also helping shape what a scaling Beyond Reach Labs looks like tomorrow.

The Role

We’re looking for a resourceful and organized Office Manager to own the day-to-day operations of our office. You’ll be the go-to person for keeping things running smoothly — from managing vendors and supplies to welcoming guests and supporting the team. Since we’re still figuring out many of our internal processes, you’ll have real ownership in establishing how things get done here.

The ideal candidate is a self-starter who thrives in ambiguity, enjoys building systems from scratch, and genuinely cares about creating a great environment for the people around them.

Responsibilities

Office Operations & Supplies

• Own procurement of office supplies, snacks, and equipment — manage vendor relationships and keep costs reasonable

• Maintain and negotiate contracts with vendors, service providers, and building management

• Coordinate office maintenance, repairs, and facility-related logistics

• Keep shared spaces organized, stocked, and ready for use

Administrative Support

• Act as the first point of contact for guests, clients, and vendors visiting the office

• Help coordinate and prepare for team meetings, including room setup, A/V, and food or beverages as needed

• Assist with scheduling, calendar management, and travel arrangements for leadership

• Handle general administrative tasks such as mail, filing, and document management

People & Culture

• Support onboarding for new hires — set up workstations, coordinate access, and help them feel at home

• Help plan and coordinate team events, offsites, and office celebrations

• Serve as a point of contact for employee questions about office resources and logistics

Process Building

• Design and implement office policies and procedures as the company grows

• Identify inefficiencies and proactively propose solutions — we want someone who sees a gap and fills it

• Track office-related budgets and expenses, and report to leadership as needed

What We’re Looking For

• Highly organized with strong attention to detail and follow-through

• Comfortable operating independently without a lot of hand-holding

• Excellent communication skills — written, verbal, and face-to-face

• Adaptable and calm under pressure; startup pace doesn’t faze you

• Proficient with Google Workspace or Microsoft Office (Word, Excel, Outlook)

• Prior experience in office management, executive assistance, or operations is a plus, but not required

• A genuine interest in contributing to a growing company, not just checking boxes

Nice to Have

• Experience in a startup or high-growth environment

• Familiarity with tools like Slack, Notion, Linear, or similar collaboration platforms

• Basic bookkeeping or budget-tracking experience

Why Beyond Reach Labs

• Ground-floor opportunity to help build the culture and operations of a growing company

• Small team where your contributions are visible and valued

• Competitive compensation and benefits

• A mission-driven environment where initiative is rewarded

Beyond Reach Labs is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, gender, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.