Facilities Specialist

Your Impact

As a member of our Facilities Team, you are a critical and key component in supporting daily operations within a fast-moving environment. As a Facility Coordinator, you’ll support day-to-day operations and ensure a high level of service delivery by handling a wide range of administrative and coordination tasks.

Location: Onsite at our Scottsdale AZ HQ office 5 days a week, travel up to  25% of time between our Arizona site locations.

Reports To: Director of Facilities

 

What You’ll Do 

 

• Maintain organized records of departmental policies, procedures, and documentation within Facilities database
• Coordinate communication with clients, contractors, vendors, and internal teams
• Assist with planning and coordination of vendor services and equipment repairs
• Monitor work order status and provide updates to stakeholders
• Follow up with clients – both internal and external, to ensure service satisfaction
• Support vendor management: request quotes, track work orders, review proposals, process invoices and maintain compliance documentation
• Help track departmental budgets and process billing and payments on time
• Track and monitor construction project budgets
• Works with management to maintain lease documentation and track lease activity
• Coordinate annual service contracts for facility vendors
• Support the development and reporting of key performance indicators (KPIs)
• Prepare internal reports and presentations for leadership
• Assist with compliance documentation, including ISO 14001 and ISO 45001

• Have the flexibility to adjust with dynamic business priorities
• Ensures safety standards are followed by vendors throughout Axon’s facilities
• Prioritize project work to meet Facilities team project deadlines
• Complete work in accordance with Axon standard operating procedures and policies
• Observe and promote safety and risk management in accordance with local, federal, state, and company rules and regulations
• Foster a positive, active and collaborative relationship with all employees/departments, always maintain a professional demeanor and appearance

• Performs other maintenance duties as assigned

 

Who You Are

• Experienced in administrative or office coordination roles (facilities background a plus, but not required)
• A strong communicator — written and verbal — who’s comfortable working with multiple stakeholders
• Tech-savvy and proficient in Microsoft Office / Google Suites (especially Excel, Outlook, Word and Google counterparts)
• Detail-oriented, organized, and able to prioritize multiple projects
• A proactive team player who takes initiative and follows through

 

What You Bring

• High School Diploma or higher achievement required
• Two or more years of facilities experience
• General mechanical aptitude
• Excellent customer service
• Positive, cohesive attitude
• Own it by being committed, acting, and seeing your work through completion
• Five or more years of progressively responsible experience in varied building project coordinator/management roles.
• Outstanding customer service skills required
• Must possess excellent time management skills and be adaptable to change
• Strong attention to detail and focus on quality and accuracy
• Ability to prioritize and plan work activities and work within deadlines
• Win right and never compromise the team’s integrity

Benefits that Benefit You

• Competitive salary and 401k with employer match
• Discretionary paid time off
• Paid parental leave for all
• Medical, Dental, Vision plans
• Fitness Programs
• Emotional & Mental Wellness support
• Learning & Development programs
• Employee Resource Groups (ERGs)
• And yes, we have snacks in our offices

Benefits listed herein may vary depending on the nature of your employment and the location where you work.