Program Assistant

ABOUT THE JOB

As a Program Assistant you will provide administrative and operational support, ensuring the smooth execution of program objectives. You will oversee logistical aspects for front office staff, ensuring a well-organized and efficient environment. Key responsibilities include coordinating and prioritizing complex schedules, de-conflicting potential issues, and providing direct support to the Program Lead on various tasks. Beyond scheduling, you will manage calendars, coordinate meetings, assist with preparing meeting materials, and track action items. You'll also handle travel arrangements, process expense reports, and maintain organized program documentation. The ideal candidate will be highly independent, proactive, and possess exceptional communication skills, effectively liaising with internal and external stakeholders to support a fast-paced environment critical to national security.

WHAT YOU'LL DO

• Assist program leadership with planning and coordinating visits from Anduril’s customer and VIP USG visits
• Respond to customer requests for support with Anduril infrastructure (such as badging, IT, and visit requests)
• Coordinate program level reviews of engineering, finance, and schedule data
• Submits outgoing and incoming visit requests for external and internal engagements and tracks status
• Proactively manage program calendar and personal calendars
• Manage special projects for the Program Leadership Team as needed
• Respond to internal and external meeting requests
• Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed
• Act as point of contact for external guests for coordination of meetings
• Work effectively with cross departmental teams

REQUIRED QUALIFICATIONS

• A minimum of 2+ years administrative experience supporting programs or senior level executives in a corporate environment, or other relevant administrative or program coordination experience
• Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees and business associates both internal and external
• Strong organizational and time management skills. Proven experience in multi-tasking and working with multiple people and priorities, while delivering on high quality results and follow through
• Demonstrates curiosity and a desire to understand the company goals
• Able to handle constant change
• Proven ability to handle confidential and sensitive information in a professional manner
• Excellent attention to detail and accuracy
• Strong Microsoft Office Suite skills
• Proficient in scheduling meetings while managing multiple constraints
• This position is an in-office role based in DC or Costa Mesa, Ca
• Eligible to obtain and maintain an active U.S. security clearance

PREFERRED QUALIFICATIONS

• Defense Contractor OR Tech Start-Up Experience preferred
• Active U.S. Secret security clearance (or higher)