Admin Coordinator - Global Study & Site Operations

Career Category

Administrative

Job Description

Live

What you will do

Amgen is one of the world’s leading independent biotechnology companies. For over 4 decades, Amgen has pioneered biotechnology breakthroughs, to bring state-of-the-art medicines from laboratory to the patient. Amgen has not only discovered and developed innovative human therapeutics, but has invested in cutting edge manufacturing capability and support services to deliver these exciting therapies to medical teams around the world. Japan and Asia Pacific (JAPAC) is the fastest growing region in Amgen. Now we are hiring an Admin Coordinator in Singapore.

Live

What you will do 

Accountabilities

The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, supporting Directors and other staff. The role of the Administrative Coordinator is to perform a variety of complex administrative support activities; to assist in report generation as requested; to facilitate tracking of deliverables and timelines as directed; and to manage the coordination of meeting logistics, minutes and other duties as assigned. This position will sit within the Global Development Operations (GDO) team which is a fast-paced, dynamic environment with a professional yet highly collegial atmosphere. The team works on multiple deliverables, often with quick turnaround while maintaining its sense of humor.

Responsibilities:

• Managing individual and team calendars and scheduling meetings (Outlook) including across multiple time zones
• Coordinate functional processes such as invoicing & purchase orders
• Coordinate local and international travel arrangements & preparing expense reports
• Assisting with preparation of slide presentations
• Assist with SharePoint site
• Performing administrative duties as assigned - maintaining distribution, contact and personnel lists
• Managing departmental administrative files
• Manage and coordinate department communications
• Coordinating mailings and courier/deliveries
• Managing the administrative aspects of relationships with outside experts and vendors
• Coordinating local and international meetings: arrange travel, meeting arrangements, visitor accommodations
• Organizing meeting rooms, including logistics, catering and equipment needs
• Preparing agendas and taking action items as required
• Organize and facilitate large on/offsite meetings including logistics (Guest Speaker presentations and other various meetings)
• Assisting with special projects as requested by Executive Directors and others within group
• Update and maintain all dues, memberships, subscriptions, etc.
• Initiating/facilitating Cross-Functional team meetings and take meeting minutes
• Timely Registration for conferences, congresses, seminars, and internal meetings
• Participating in department project teams
• Provide backup support to additional department ACs

Win

What we expect of you

Basic Qualifications 

Associate Degree and 2 years of Administrative experience OR

High School diploma/GED and 4 years of Administrative experience

Preferred Qualifications

• Helpful, can-do attitude with a solution-oriented approach
• Experienced and proficient with all current Amgen technologies and platforms
• Polite and personable ‘Team Player’
• Amgen experience and 5+ years of experience in an administrative support role supporting large teams at different levels
• Excellent written, verbal and presentation skills in communicating key business and critical information
• Advanced knowledge of MS Excel, PowerPoint, and Word (i.e. work processing, presentations, and spreadsheet skills) as well as SharePoint, SAP, and the Learning Management System at Amgen
• Experience providing administrative support to remote staff
• Highly organized individual who enjoys problem solving and interacting with multiple cross-functional team members
• Strategic thinker who likes to “think ahead” and anticipate solutions to logistical issues
• Ability to work in a fast paced, deadline driven environment
• Discretion in dealing with propriety information

Thrive

What you can expect of us

As we work to develop treatments that take care of others, so we work to care for our teammates’ professional

and personal growth and well-being.

• Vast opportunities to learn and move up and across our global organization

• Diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act

• Generous Total Rewards Plan comprising health, finance and wealth, work/life balance, and career benefits

.