Loading
A
Document Controller – Transmission Line, Substation and HVDC
AECOMKhavda, IND5+ years
Apply Company Description At AECOM, we’re delivering a better world. We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas, technical expertise and digital solutions to our work in transportation, buildings, water, the environment and new energy. We’re one global team – 47,000 strong – driven by a common purpose to deliver a better world. Job Description Job Purpose Administer the project document-control system and ensure accurate registration, distribution, retrieval, revision control and preservation of all project correspondence and technical records. Key Responsibilities
- Establish and maintain the Master Document Register and correspondence register.
- Register incoming and outgoing documents, drawings, reports, RFIs, NCRs, method statements and technical submissions.
- Verify document numbering, titles, revision status, metadata and distribution requirements.
- Issue and track document transmittals through the approved DMS/EDMS.
- Ensure superseded documents are withdrawn and only current approved revisions remain available.
- Maintain document-review workflows, due dates, overdue lists and review-status dashboards.
- Coordinate with Client, Consultant, contractors and OEMs for timely submission and return of documents.
- Maintain controlled records for site instructions, meeting minutes, progress reports, approvals and contractual correspondence.
- Ensure confidentiality, access control, data integrity, backup and retrieval of project records.
- Compile quality dossiers, commissioning records, as-built drawings and operation and maintenance manuals.
- Support periodic document audits and close-out of missing or overdue records.
- Prepare final indexed electronic and hard-copy handover dossiers.
- Master Document Register.
- Correspondence and transmittal registers.
- Weekly document-status report.
- Overdue-document tracker.
- Revision-control register.
- Final document handover index and dossier.
- Graduate or diploma qualification in a relevant discipline.
- Minimum 5 years of document-control experience.
- Experience with MDR, DMS, EDMS and document transmittal systems.
- Familiarity with engineering, procurement, construction, quality and handover documentation.
- Good knowledge of Microsoft Office and approved document-management platforms