Loading
A
Senior Federal Invoice Compliance Specialist
AECOMTaguig City, PHLSenior
Apply Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description The role will support the Federal Procurement Team in ensuring subcontractor invoices, closeouts, and certified payrolls align with Federal Acquisition Regulation (FAR) requirements and subcontract terms.
- Receive, review, and process subcontractor invoices, closeout documentation, and certified payrolls associated with federal subcontracts established by Federal Business Services (FBS) Subcontract Specialists.
- Review invoices, closeouts, and certified payroll submissions for compliance with subcontract terms, applicable FAR clauses, and federal contract requirements, including but not limited to payment, labor, and audit provisions.
- Validate invoicing supports allowable, allocable, and reasonable costs in accordance with contract type (e.g., cost-reimbursement, time-and-materials, or fixed-price).
- Track, log, and monitor all incoming, approved, rejected, and outstanding invoices, closeouts, and certified payrolls for assigned job numbers to ensure timely review and resolution.
- Coordinate and correspond with Project Managers, subcontractors/vendors, Accounts Payable, and internal compliance team members to resolve invoicing discrepancies, missing documentation, labor compliance issues, or payment delays.
- Ensure documentation supports Prompt Payment Act requirements and subcontract payment timing.
- Maintain organized, auditable electronic files and records in compliance with AECOM procedures and federal record-retention requirements.
- Support subcontract closeout activities, confirming submission and acceptance of all required financial, labor, and compliance documentation.
- Participate in and complete required Federal Business Services and compliance training.
- Manage full invoice, certified payroll, and closeout compliance responsibilities on large or complex federal projects independently
- Analyze issues and identify solutions using existing techniques, and propose approaches for novel issues
- Identify opportunities for process improvements, automation, or risk reduction and partner with team leadership to implement improvements.
- Bachelor’s degree in accountancy or any related field of study
- Five (5) years or more of relevant experience or demonstrated equivalency of experience and/or education
- Experience in supporting invoice verification, payment processing for US Federal Projects