Document Controller

Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations. There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world. We're one global team driven by our common purpose to deliver a better world. Join us. Job Description We are seeking a detail-oriented and organized Document Controller to join our team in Riyadh, Saudi Arabia. In this role, you will be the backbone of our documentation management system, ensuring that all project records, engineering documents, and correspondence are meticulously organized, easily accessible, and compliant with company standards. You will work collaboratively with project managers, engineers, and administrative teams to maintain comprehensive document libraries and support seamless project operations from initiation through closeout. + Establish, maintain, and continuously update comprehensive libraries of reference documents in full compliance with company quality standards and record-keeping procedures + Organize and correlate project and proposal records, ensuring logical categorization and easy retrieval for all stakeholders + Prepare, type, copy, distribute, and file project correspondence, meeting minutes, and related documentation with precision and efficiency + Assist project managers and directors in preparing detailed meeting minutes and maintaining accurate records of project discussions and decisions + Develop and prepare operations manuals and job data books, including creating indexes, organizing materials, and coordinating timely printing and assembly + Manage document cataloguing, packing, and long-term storage or disposal of engineering documents at project closeout, following established protocols + Prepare and process transmittals for engineering documents and requisitions, ensuring proper documentation and tracking + Establish and maintain computerized indexes for active engineering documents; generate customized reports as required by project managers and directors + Maintain data distribution systems and schedules for assigned projects based on client, project, and supplier requirements + Support office administration duties, including processing maintenance requests and coordinating materials orders + Monitor and analyze document control metrics to identify process improvements and enhance overall efficiency Qualifications Required Qualifications: + Minimum 7 years of professional experience in a document control or similar administrative role + Proven experience working on large-scale projects, preferably within construction supervision, engineering design consultancy, or related industries + Proficiency with document control software platforms (such as Aconex or equivalent systems) + Strong proficiency with MS Office suite (Word, Excel, PowerPoint, Outlook) + Demonstrated ability to organize, analyze, and manage complex documentation systems + Excellent written and verbal communication skills in English + Strong attention to detail with a commitment to accuracy and quality + Ability to work independently while collaborating effectively with cross-functional teams + Solid time management and organizational skills with the ability to prioritize multiple tasks + Knowledge of document control best practices and records management procedures Preferred Qualifications: + Bachelor's degree in business administration, engineering, project management, or a related field + Professional certification in document control or records management + Experience with enterprise-level document management systems and databases + Familiarity with construction or engineering project workflows + Experience with project management tools and platforms + Demonstrated problem-solving abilities and process improvement initiatives Essential Skills: + Analytical and detail-oriented mindset + Organizational and filing expertise + Data management and database proficiency + Ability to maintain confidentiality and handle sensitive information + Adaptability and resilience in a dynamic work environment + Strong interpersonal and collaborative skills Additional Information _At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously._ _To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment._ About AECOM AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan. AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com. What makes AECOM a great place to work You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity. As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines. ReqID: J10151358 Business Line: B&P - Buildings & Places Business Group: DCS Strategic Business Unit: ME and Africa Career Area: Administration Work Location Model: On-Site