EX Vendor Specialist 2

Job Title

EX Vendor Specialist 2

Job Summary

This is an outstanding opportunity to join Adobe as an EX Vendor Specialist, where your work will directly contribute to seamless financial operations. You'll be responsible for completing end-to-end invoice processes, benefit-related payments, and payroll-adjacent funding activities, including 401(k) retirement plans across various regions and employee benefit programs. Success in this role means ensuring payments are accurate, timely, compliant, and ready for audit.

Key Responsibilities

Invoice Operations & Processing

• Manage shared invoice inboxes and ensure service-level agreements (SLAs) are met.
• Review PO and non-PO invoices for accuracy, completeness, attachments, dates, amounts, and coding.
• Submit invoices through Ariba, GEP and Accounts Payable workflows.
• Track invoices through approval, posting, and payment.
• Resolve payment blocks, overdue invoices, banking discrepancies, and approval delays.

Credit Memos, Refunds & Adjustments

• Coordinate supplier credit memos and ensure accurate application to future invoices.
• Manage refunds and validate credits are posted accurately against purchase orders in SAP.
• Collaborate with Accounts Payable and Disbursements to clear credits and resolve discrepancies.

Payroll-Adjacent & Benefit Funding Operations

• Complete bi-weekly 401(k) retirement plan funding aligned to U.S. payroll dates (Vanguard).
• Validate Payroll and Vanguard funding files, wire confirmations, and employer match amounts.
• Approve funding and provide wire instructions within Vanguard systems.
• Complete Deferred Compensation funding (Nolan Financial), including restoration match payments.
• Support Vanguard-related special funding including AIP bonuses and earnings corrections.
• Complete annual HSA employer contribution funding.
• Process regional benefit payments including Mexico meal vouchers, Brazil ICATU life insurance, Healthy San Francisco, and EMEA pension vendors.

Treasury & Wire Execution

• Prepare and submit wire transfers through ServiceNow Treasury and vendor portals.
• Validate payment amounts, value dates, and beneficiary details.
• Digitally approve and release high-dollar wire transactions within required deadlines.
• Communicate wire confirmations to Cash, Payroll, Benefits, and external vendors.

Compliance, Controls & Data Privacy

• Redact employee PII from all documentation prior to submission.
• Follow naming conventions, folder structures, and document retention standards.
• Ensure segregation of duties and adherence to internal financial controls.
• Maintain audit-ready documentation for all transactions.

Collaborator & Vendor Coordination

• Serve as the operational point of contact for benefit and payroll vendors.
• Work closely alongside the Accounts Payable department, Payroll, Treasury, Total Rewards, Compensation, and Business Owners.
• Provide status updates, handle partner concerns, and resolve time-sensitive issues.
• Maintain trackers and reconciliations supporting payroll funding and invoice execution.

Qualifications

Required:

• Bachelor’s degree in Finance, Accounting, Business, or equivalent experience.
• Experience in invoice operations, payroll funding, financial operations, or vendor management.
• Ability to manage time-critical payroll and funding deadlines.
• High attention to detail and discretion with sensitive financial and employee data.

Preferred:

• Experience supporting retirement plan or payroll funding processes.
• Experience with treasury wires and reconciliations.
• Experience partnering with Payroll, Treasury, or Total Rewards teams.

Role Scope Summary

This role is a specialized financial operations position with duties that go beyond invoice processing to involve 401(k) payroll funding, retirement plan reconciliations, benefit payments, and treasury wire handling. The position demands a high degree of accuracy, discretion, and operational judgment because of its direct influence on employee pay and benefits. Join us at Adobe and contribute to achieving outstanding financial solutions!

About Adobe

Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe’s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.

Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We’re on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours. 

Let’s Adobe together

At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture, focus on people, purpose and community, Adobe for All, comprehensive benefits programs, the stories we tell, the customers we serve, and how you can help us advance our mission of empowering everyone to create.

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.

Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com.

AI Use Guidelines for Interviews:
Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by the interviewer or approved in advance as part of a reasonable accommodation. If these tools are used inappropriately or in a way that misrepresents your work, your application may not move forward in the process.

At Adobe, we empower employees to innovate with AI — and we look for candidates eager to do the same. As part of the hiring experience, we provide clear guidance on where AI is encouraged during the process and where it’s restricted during live interviews. See how we think about AI in the hiring experience.

 

Expected Pay Range:

Our compensation reflects the cost of labor across several  U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $64,900 -- $131,100 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

 




At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans.  Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).

In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.

State-Specific Notices:

California:

Fair Chance Ordinances

Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and “fair chance” ordinances.

Colorado:

Application Window Notice

If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.

Massachusetts:

Massachusetts Legal Notice

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.