Marketing Operations Coordinator

Company Description

About AbbVie

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

Job Description

AbbVie is seeking a Marketing Operations Coordinator to work within our medical aesthetics business, Allergan Aesthetics. This is a fantastic opportunity to build or grow your marketing career in a fast-paced, collaborative environment, supporting a passionate team that brings innovative aesthetic products to healthcare professionals across Australia. You'll play a key role in keeping our marketing engine running smoothly — coordinating campaigns, managing events and materials, supporting our commercial teams, and helping deliver an exceptional experience across all touchpoints.

Whether you're early in your marketing career or looking to deepen your expertise in pharmaceutical/healthcare marketing, we'd love to hear from you!

KEY DUTIES AND RESPONSIBILITIES

• Coordinating meetings, events, and logistics (on-site and off-site), ensuring smooth execution from planning to delivery
• Supporting the development and review of promotional materials in partnership with brand leads and agencies
• Managing the end-to-end process for print materials — from ordering and inventory management to withdrawal of expired items
• Supporting CRM management, including data quality audits and system updates
• Processing purchase orders, invoices, and expense documentation in line with company policy
• Liaising with shared services, agencies, and internal stakeholders to keep projects moving
• Supporting the promotional review and approval process using our digital content management platform (training provided)
• Assisting with compliance documentation and financial administration for events and activities
• Report any adverse event within 24 hours as per Allergan’s policies and procedures. 
• Proactively participate in AbbVie’s WHS programs, adhere to policies and always promote a safe work environment. 
• Adhere to Allergan’s / AbbVie’s internal codes of conduct and compliance processes. 
• Other ad hoc duties such as administrative duties, as requested. 

Qualifications

• TAFE or equivalent training in secretarial/office management is desirable. 
• Extensive experience in administration within pharmaceutical or healthcare fields (at least 4 years). 
• Event management experience and/or Diploma in Marketing are desirable. 
• Numeracy and basic procurement skills. 
• Excellent verbal and written communication skills. 
• Dynamic and solutions focused. 
• Attention to detail and fast learner. 
• Highly organised with a reputation for accountability, prioritisation, delivery, and proactivity. 
• Demonstrated highly developed and agile prioritisation skills. 
• Proficient IT skills including Microsoft Office (Word, Excel, PowerPoint, Teams, OneDrive), CTE/Concur, VEEVA Promomats, and e-wizard. 

Flexibility and Availability: In line with Australia’s 'Right to Disconnect' legislation, we recognise and respect employees' right to refuse contact outside of their working hours, unless such refusal is deemed unreasonable. As we operate in an international, matrixed environment, there may be occasions where your role requires participation in business meetings outside of standard hours. We value and support flexibility and appreciate your willingness to occasionally accommodate these requests to ensure effective collaboration and communication within our global team. 

Additional Information

AbbVie is an equal opportunity employer, and dedicated to fostering an inclusive, flexible, and supportive workplace that values and respects every individual. We are committed to operating with integrity, driving innovation, transforming lives, and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability. We ensure a fair and inclusive recruitment process without discrimination against any employee or applicant because of, and not limited to, race, religion, age, physical or mental disability, gender identity or expression, sexual orientation, or marital status. Our hiring process is flexible and accessible, so if you have any specific requests or accessibility requirement, please feel comfortable to let our team know by emailing CareersANZ@abbvie.com or speaking with your Recruiter and we'll make any necessary adjustments to accommodate your needs.

WAYS WE WORK

• All For One Abbvie; We weigh all decisions against the common good. We inspire, share and create as a team. We solve problems for all rather than serving our immediate team.
• Decide Smart & Sure; We make intelligent decisions to create the best outcomes. We act quickly, embrace experimentation, and learn what doesn’t work and get on to what does.
• Agile & Accountable; We streamline and eliminate unnecessary obstacles. We plan but adapt as we go. We delegate and make tough decisions to ensure focus on results, staying keenly aware of the urgency in all we do.
• Clear & Courageous; Open, honest, candid dialogue is core to our work and how we act with each other. We share information freely and continuously to find solutions. We admit mistakes. We grow stronger by putting the courage of our conviction to the test.
• Make Possibilities Real; We question with endless curiosity. We’re never satisfied with good enough—patients depend on us to deliver more. We challenge ourselves to find creative, constructive solutions to turn possibilities into reality.

CODE OF CONDUCT & BUSINESS INTEGRITY STATEMENT

• AbbVie is committed to observing high integrity and ethical standards in all its business dealings with our customers, with each other, business partners and suppliers. 
• AbbVie as a responsible corporate citizen will adhere to these standards, as well as to local, national and international laws. 
• All AbbVie employees are responsible for maintaining the Company’s reputation for conduct in accordance with the highest level of business integrity, ethics and compliance with the law. 
• Soliciting and/or accepting/attempting/offering bribes or any illegal gratification is therefore cause for immediate dismissal. 
• AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion. 

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.  Equal Opportunity Employer/Veterans/Disabled. 

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html